City of Pasadena GPS Asset Tracking Solution RFP 2026-RFP-0394
City of Pasadena - Water & PowerUtility District · Pasadena, CA- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 5 years
- Primary contact
- Ted Schuster
- (626) 744-4342
The 30-second brief
The City of Pasadena's Department of Public Works is seeking a vendor for a comprehensive GPS asset tracking and telematics solution for its fleet of vehicles and equipment. The scope of services includes providing all necessary hardware and software for real-time tracking, telematics data storage, training, and ongoing support. The City has a strong preference for a SaaS, cloud-based, or hosted solution. The contract is anticipated to start in January 2027 with a five-year term. Submissions are due by October 5, 2026, via email to [email protected]. A notice of interest is requested by September 16, 2026. Contact Ted Schuster at (626) 744-4342 for inquiries.
Equipment, Storage of telematics data, Training, Support
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Summary
The City of Pasadena's Department of Public Works is seeking a vendor for a comprehensive GPS asset tracking and telematics solution for its fleet of vehicles and equipment.
The scope of services includes providing all necessary hardware and software for real-time tracking, telematics data storage, training, and ongoing support. The City has a strong preference for a SaaS, cloud-based, or hosted solution. The contract is anticipated to start in January 2027 with a five-year term. Submissions are due by October 5, 2026, via email to [email protected]. A notice of interest is requested by September 16, 2026. Contact Ted Schuster at (626) 744-4342 for inquiries.
REQUIRED DELIVERABLES
4- Equipment
- Storage of telematics data
- Training
- Support
REQUIRED ATTACHMENTS
10- REQUIRED_FORMS
- DISQUALIFICATION_DISCLOSURE
- CONFLICT_OF_INTEREST
- RELEVANT_EXPERIENCE_FORM
- Emergency_FEMA_TC
- Federal_Required_Certifications
- Disclosure_of_Lobbying
- Exclusive_Negotiation_Agreement
- Pasadena_Taxpayer_Protection
- DESIGNATED_REPRESENTATIVE
- Submit to
- [email protected], Pasadena, CA, 91101
- Scope location
- Pasadena, CA
- Reported agency
- City of Pasadena
Questions about this RFP
How do I respond to this RFP from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Ted Schuster.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Schuster at (626) 744-4342. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment, Storage of telematics data, Training, Support. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUIRED_FORMS, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, RELEVANT_EXPERIENCE_FORM, Emergency_FEMA_TC, Federal_Required_Certifications, Disclosure_of_Lobbying, Exclusive_Negotiation_Agreement. Review the full document from City of Pasadena - Water & Power for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.