City of Pasadena GPS Asset Tracking Solution RFP 2026-RFP-0394
City of Pasadena - Water & Power, Pasadena, CA·Utility District
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- Reported Agency
- City of Pasadena
- Primary Contact
- Ted Schuster · (626) 744-4342
- Contract Term
- 5 years
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena's Department of Public Works is seeking a vendor for a comprehensive GPS asset tracking and telematics solution for its fleet of vehicles and equipment. The scope of services includes providing all necessary hardware and software for real-time tracking, telematics data storage, training, and ongoing support. The City has a strong preference for a SaaS, cloud-based, or hosted solution. The contract is anticipated to start in January 2027 with a five-year term. Submissions are due by October 5, 2026, via email to [email protected]. A notice of interest is requested by September 16, 2026. Contact Ted Schuster at (626) 744-4342 for inquiries.
REQUIRED DELIVERABLES
Equipment, Storage of telematics data, Training, Support
REQUIRED ATTACHMENTS
REQUIRED_FORMS, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, RELEVANT_EXPERIENCE_FORM, Emergency_FEMA_TC, Federal_Required_Certifications, Disclosure_of_Lobbying, Exclusive_Negotiation_Agreement, Pasadena_Taxpayer_Protection, DESIGNATED_REPRESENTATIVE
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Ted Schuster.
Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUIRED_FORMS, DISQUALIFICATION_DISCLOSURE, CONFLICT_OF_INTEREST, RELEVANT_EXPERIENCE_FORM, Emergency_FEMA_TC, Federal_Required_Certifications, Disclosure_of_Lobbying, Exclusive_Negotiation_Agreement. Review the full document from City of Pasadena - Water & Power for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Schuster at (626) 744-4342. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment, Storage of telematics data, Training, Support. Proposals should clearly address how each deliverable will be met.
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