City of Papillion - Halleck Park Inclusive Playground Design and Installation - 2025-RFP-436 (2025)
City of PapillionCity · Papillion, NE- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Nov 25, 2025
- Primary contact
- Terri Valquier
- (402) 502-9667
The 30-second brief
The City of Papillion is seeking proposals from qualified playground equipment providers to design, provide, and install an inclusive playground for children ages 3 to 15 at Halleck Park Large Pavilion, located at 712 E. Halleck Street in Papillion, Nebraska. The project scope encompasses site excavation, foundations, equipment installation, border, seating, and ADA-compliant poured-in-place rubber surfacing, along with the creation of seven new handicapped parking stalls and a drop-off zone. Additional work includes the removal of old play structures, horseshoe pits, infected ash trees, and concrete, as well as relocating an existing newer swing set. Bidders must provide a minimum of two design options with aerial layouts, renderings, product cutsheets, pricing, and references for three similar projects. The project budget range is $1,275,000.00. A mandatory bidders' conference is scheduled for December 9, 2025, with written questions due by December 12, 2025, and final proposals due by January 5, 2026. Required submissions include a proposal, W-9, and subcontractor disclosure form where applicable.
Provide a minimum of two designs for the proposed Inclusive Playground including aerial-view drawings, Renderings, Product cutsheets and data, Manufacturer information, Pictures, Warranty information, Pricing for the base of the playground and all concrete work, And proposed surfacing materials. Provide pricing for all labor and equipment required for excavation, Foundations, Equipment, Border, Seating, And surfacing, A complete poured-in-place rubber surface, And 7 new handicapped parking spots. Provide examples and references of three similar projects in size and scope, And a proposed construction schedule.
Past Performance (25 points), Understanding of the Project/Project Approach (25 points), Statement of Service (15 points), Playground Designs (35 points)
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Summary
The City of Papillion is seeking proposals from qualified playground equipment providers to design, provide, and install an inclusive playground for children ages 3 to 15 at Halleck Park Large Pavilion, located at 712 E. Halleck Street in Papillion, Nebraska.
The project scope encompasses site excavation, foundations, equipment installation, border, seating, and ADA-compliant poured-in-place rubber surfacing, along with the creation of seven new handicapped parking stalls and a drop-off zone. Additional work includes the removal of old play structures, horseshoe pits, infected ash trees, and concrete, as well as relocating an existing newer swing set. Bidders must provide a minimum of two design options with aerial layouts, renderings, product cutsheets, pricing, and references for three similar projects. The project budget range is $1,275,000.00. A mandatory bidders' conference is scheduled for December 9, 2025, with written questions due by December 12, 2025, and final proposals due by January 5, 2026. Required submissions include a proposal, W-9, and subcontractor disclosure form where applicable.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Provide a minimum of two designs for the proposed Inclusive Playground including aerial-view drawings, Renderings, Product cutsheets and data, Manufacturer information, Pictures, Warranty information, Pricing for the base of the playground and all concrete work, And proposed surfacing materials. Provide pricing for all labor and equipment required for excavation, Foundations, Equipment, Border, Seating, And surfacing, A complete poured-in-place rubber surface, And 7 new handicapped parking spots. Provide examples and references of three similar projects in size and scope, And a proposed construction schedule.
REQUIRED ATTACHMENTS
W-9, Subcontractor Disclosure Form
- Submit to
- https://procurement.opengov.com/portal/papillion
- Scope location
- Papillion, NE
Questions about this RFP
How do I respond to this RFP from City of Papillion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/papillion. For questions, contact Terri Valquier.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Papillion in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Terri Valquier at (402) 502-9667. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide a minimum of two designs for the proposed Inclusive Playground including aerial-view drawings, Renderings, Product cutsheets and data, Manufacturer information, Pictures, Warranty information, Pricing for the base of the playground and all concrete work, And proposed surfacing materials. Pro. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past Performance (25 points), Understanding of the Project/Project Approach (25 points), Statement of Service (15 points), Playground Designs (35 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Papillion?
All active and historical solicitations from City of Papillion are tracked and searchable. As a city agency, City of Papillion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Subcontractor Disclosure Form. Review the full document from City of Papillion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Papillion, NE. Review the full solicitation for detailed scope requirements.