City of Papillion 2026 Water Meter Replacement Project - 2025-RFB-426
City of PapillionCity · Papillion, NE- Due
- Jan 12, 2026
- Deadline passed
- Posted
- Nov 17, 2025
- Primary contact
- Michael Kleffner
- (402) 898-9092
The 30-second brief
The City of Papillion is seeking bids for the 2026 Water Meter Replacement Project, solicitation number 2025-RFB-426. The work entails removing and replacing existing residential water meters with smart water meters and cellular read endpoints in Papillion, Nebraska. Project tasks include contacting residents by phone or mail, scheduling appointments, replacing the meters, documenting replacements using the Meter Replacement Form, and returning old meters to the City. The base bid requires installing 300 meters within 24 weeks, with an alternate bid for an additional 200 meters. Submissions are due by January 12, 2026, via the eProcurement portal. A mandatory bidders conference is scheduled for December 8, 2025, and written questions are due by December 22, 2025. Requirements include Nebraska plumbing licensing, surety bonds, payment and performance bonds, and comprehensive insurance coverage.
Remove and Replace Existing Water Meter
Lowest Acceptable Bid
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Summary
The City of Papillion is seeking bids for the 2026 Water Meter Replacement Project, solicitation number 2025-RFB-426.
The work entails removing and replacing existing residential water meters with smart water meters and cellular read endpoints in Papillion, Nebraska. Project tasks include contacting residents by phone or mail, scheduling appointments, replacing the meters, documenting replacements using the Meter Replacement Form, and returning old meters to the City. The base bid requires installing 300 meters within 24 weeks, with an alternate bid for an additional 200 meters. Submissions are due by January 12, 2026, via the eProcurement portal. A mandatory bidders conference is scheduled for December 8, 2025, and written questions are due by December 22, 2025. Requirements include Nebraska plumbing licensing, surety bonds, payment and performance bonds, and comprehensive insurance coverage.
EVALUATION CRITERIA
Lowest Acceptable Bid
REQUIRED DELIVERABLES
Remove and Replace Existing Water Meter
REQUIRED ATTACHMENTS
3- Meter Replacement Form
- Subcontractor Disclosure Form
- W-9
- Submit to
- https://procurement.opengov.com/portal/papillion
- Scope location
- Papillion, NE
Questions about this BID
How do I respond to this Bid from City of Papillion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/papillion. For questions, contact Michael Kleffner.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Papillion in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Kleffner at (402) 898-9092. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove and Replace Existing Water Meter. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Acceptable Bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Papillion?
All active and historical solicitations from City of Papillion are tracked and searchable. As a city agency, City of Papillion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Meter Replacement Form, Subcontractor Disclosure Form, W-9. Review the full document from City of Papillion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Papillion, NE. Review the full solicitation for detailed scope requirements.