City of Papillion - Papillion Landing 4-Plex Concession Operations - 2025-RFP-453 (2026)
City of PapillionCity · Papillion, NE- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Duration
- 8 months
- Primary contact
- Tim Moran
- (402) 597-2028
The 30-second brief
The City of Papillion is requesting proposals for the selection of a concessions operator for the Papillion Landing Sports Complex 4-plex. This is not a City-paid position and will cover the 2026 season from March 27 through October 31. The selected vendor or non-profit organization will be responsible for the day-to-day operation of the concession stand, including staffing, inventory management, sales, cleanliness, and adhering to permitted item guidelines such as Coca-Cola brand beverage requirements and no alcohol sales. Equipment on site includes hot dog roller, food warmer, freezers, refrigerators, microwave, and popcorn machine. Vendors must maintain liability insurance, provide a $500 security deposit, and have previous concessions experience.
Experience (30), Personnel (30), Expectations/Schedule Requirements for 2025 Season (30), Costs (10)
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Summary
The City of Papillion is requesting proposals for the selection of a concessions operator for the Papillion Landing Sports Complex 4-plex.
This is not a City-paid position and will cover the 2026 season from March 27 through October 31. The selected vendor or non-profit organization will be responsible for the day-to-day operation of the concession stand, including staffing, inventory management, sales, cleanliness, and adhering to permitted item guidelines such as Coca-Cola brand beverage requirements and no alcohol sales. Equipment on site includes hot dog roller, food warmer, freezers, refrigerators, microwave, and popcorn machine. Vendors must maintain liability insurance, provide a $500 security deposit, and have previous concessions experience.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
W-9, Subcontractor Disclosure Form
- Submit to
- https://procurement.opengov.com/portal/papillion
- Scope location
- Papillion, NE
Questions about this RFP
How do I respond to this RFP from City of Papillion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/papillion. For questions, contact Tim Moran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Papillion in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Moran at (402) 597-2028. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (30), Personnel (30), Expectations/Schedule Requirements for 2025 Season (30), Costs (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Papillion?
All active and historical solicitations from City of Papillion are tracked and searchable. As a city agency, City of Papillion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Subcontractor Disclosure Form. Review the full document from City of Papillion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Papillion, NE. Review the full solicitation for detailed scope requirements.