City of Oak Forest Tree Inventory and Management Plan RFP 2026
City of Oak ForestCity · Oak Forest, IL- Due
- Feb 2, 2026
- Deadline passed
- Posted
- Dec 23, 2025
- Contract term
- 7 years
- Primary contact
- Paul Ruane
The 30-second brief
The City of Oak Forest is seeking a forestry consultant to create a professional tree inventory and a 7-year urban forest management plan. The inventory must cover the entire City limits, including rights-of-way and park district properties, and be delivered in ArcGIS-compatible and Excel formats. Key deliverables include individual tree data (GPS, species, DBH, condition, risk assessment) and a management plan outlining standards for canopy improvement, pruning cycles, and hazard abatement. The project is in partnership with Trees Forever and has a total budget not to exceed $60,000. Proposals are due by February 2, 2026, and must include a 5% bid bond. A performance and payment bond of 100% will be required from the awarded vendor.
Individual Tree Data, ArcGIS compatible data, Excel spreadsheet, 7-year Urban Forest Management Plan, Presentation to City Council
Completeness of Proposal, Incorporation of additional recommended components, Cost Effectiveness, Timeliness of Project Delivery, Project/Product Experience
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Summary
The City of Oak Forest is seeking a forestry consultant to create a professional tree inventory and a 7-year urban forest management plan.
The inventory must cover the entire City limits, including rights-of-way and park district properties, and be delivered in ArcGIS-compatible and Excel formats. Key deliverables include individual tree data (GPS, species, DBH, condition, risk assessment) and a management plan outlining standards for canopy improvement, pruning cycles, and hazard abatement. The project is in partnership with Trees Forever and has a total budget not to exceed $60,000. Proposals are due by February 2, 2026, and must include a 5% bid bond. A performance and payment bond of 100% will be required from the awarded vendor.
EVALUATION CRITERIA
5- Completeness of Proposal
- Incorporation of additional recommended components
- Cost Effectiveness
- Timeliness of Project Delivery
- Project/Product Experience
REQUIRED DELIVERABLES
5- Individual Tree Data
- ArcGIS compatible data
- Excel spreadsheet
- 7-year Urban Forest Management Plan
- Presentation to City Council
REQUIRED ATTACHMENTS
4- 5% Bid Bond
- Sexual Harassment Certification
- Drug Free Workplace Certification
- Non-Collusion Certification
- Submit to
- Office of the City Clerk, 15440 S. Central Avenue, Oak Forest, IL 60452
- Scope location
- Oak Forest, IL
Questions about this RFP
How do I respond to this RFP from City of Oak Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, 15440 S. Central Avenue, Oak Forest, IL 60452. For questions, contact Paul Ruane.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Oak Forest in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Ruane. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Individual Tree Data, ArcGIS compatible data, Excel spreadsheet, 7-year Urban Forest Management Plan, Presentation to City Council. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of Proposal, Incorporation of additional recommended components, Cost Effectiveness, Timeliness of Project Delivery, Project/Product Experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oak Forest?
All active and historical solicitations from City of Oak Forest are tracked and searchable. As a city agency, City of Oak Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 5% Bid Bond, Sexual Harassment Certification, Drug Free Workplace Certification, Non-Collusion Certification. Review the full document from City of Oak Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Forest, IL. Review the full solicitation for detailed scope requirements.