City of Oak Forest Fire Department Boiler System and Air Handling Replacement Project RFP 2025-06
City of Oak ForestCity · Oak Forest, IL- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Primary contact
- Garrick Kasper
- (708) 687-6050
The 30-second brief
The City of Oak Forest Fire Department is seeking proposals for the replacement of the existing boiler system and air handling unit (AHU) at Fire Station 1, located at 5620 James Drive. The scope includes the removal and disposal of the original 1973 Cleaver Brooks boiler and AHU, and the procurement and installation of a new replacement boiler system and AHU or a new furnace system with central air conditioning. The project requires turnkey installation including mechanical, electrical, plumbing, and HVAC work, as well as integration with the current maintenance program. A mandatory pre-proposal site visit is scheduled for November 3, 2025, at 1:30 PM. Technical questions are due by November 17, 2025. Proposals must include a 5% bid bond and are due by December 15, 2025.
Project Cost quote, Installation plan, Training and technical support costs, Manufacturer specifications, Project schedule, Safety plan, Quality control plan, Environmental concern statements, Pricing breakdown, Vendor certification
Quality, cost, efficiency, ease of maintenance, industry knowledge, capability, experience
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Summary
The City of Oak Forest Fire Department is seeking proposals for the replacement of the existing boiler system and air handling unit (AHU) at Fire Station 1, located at 5620 James Drive.
The scope includes the removal and disposal of the original 1973 Cleaver Brooks boiler and AHU, and the procurement and installation of a new replacement boiler system and AHU or a new furnace system with central air conditioning. The project requires turnkey installation including mechanical, electrical, plumbing, and HVAC work, as well as integration with the current maintenance program. A mandatory pre-proposal site visit is scheduled for November 3, 2025, at 1:30 PM. Technical questions are due by November 17, 2025. Proposals must include a 5% bid bond and are due by December 15, 2025.
EVALUATION CRITERIA
7- Quality
- Cost
- Efficiency
- Ease of maintenance
- Industry knowledge
- Capability
- Experience
REQUIRED DELIVERABLES
10- Project Cost quote
- Installation plan
- Training and technical support costs
- Manufacturer specifications
- Project schedule
- Safety plan
- Quality control plan
- Environmental concern statements
- Pricing breakdown
- Vendor certification
REQUIRED ATTACHMENTS
4- Bid bond
- Vendor Packet
- Vendor Certification
- Addenda Receipt
- Submit to
- Office of the City Clerk, 15440 S. Central Ave, Oak Forest, IL 60452
- Scope location
- Oak Forest, IL
Questions about this RFP
How do I respond to this RFP from City of Oak Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, 15440 S. Central Ave, Oak Forest, IL 60452. For questions, contact Garrick Kasper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Oak Forest in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Garrick Kasper at (708) 687-6050. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Cost quote, Installation plan, Training and technical support costs, Manufacturer specifications, Project schedule, Safety plan, Quality control plan, Environmental concern statements, Pricing breakdown, Vendor certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, cost, efficiency, ease of maintenance, industry knowledge, capability, experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oak Forest?
All active and historical solicitations from City of Oak Forest are tracked and searchable. As a city agency, City of Oak Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond, Vendor Packet, Vendor Certification, Addenda Receipt. Review the full document from City of Oak Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Forest, IL. Review the full solicitation for detailed scope requirements.