City of Newton On-Call Roofing Repairs and Replacements Service Contract - IFB #27-18
City of NewtonCity · Newton, MA- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 1 year
- Primary contact
- Karen Munro
- (617) 796-1220
The 30-second brief
The City of Newton Purchasing Department is inviting sealed bids for an on-call service contract for roofing repairs and replacements at City Hall, schools, and other public buildings. Work includes built-up roofing (BUR), asphalt shingles, EPDM, PVC, and rubber membrane roofing systems, flashings, insulation, and associated labor and materials. The contract term extends from December 1, 2026, through November 30, 2027, with options to renew for two additional one-year terms. Bids are due by October 8, 2026, at 10:30 a.m. Bidders must possess DCAMM Certification in Roofing and manufacturer certifications for Trocal, Carlisle, Flagon, EPDM, or Sarnafel systems. A pre-bid site visit is strongly encouraged, and questions must be submitted by October 2, 2026.
Lowest Proposed Contract Price based on the Itemized Bid Sheet and Bid Form
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Summary
The City of Newton Purchasing Department is inviting sealed bids for an on-call service contract for roofing repairs and replacements at City Hall, schools, and other public buildings.
Work includes built-up roofing (BUR), asphalt shingles, EPDM, PVC, and rubber membrane roofing systems, flashings, insulation, and associated labor and materials. The contract term extends from December 1, 2026, through November 30, 2027, with options to renew for two additional one-year terms. Bids are due by October 8, 2026, at 10:30 a.m. Bidders must possess DCAMM Certification in Roofing and manufacturer certifications for Trocal, Carlisle, Flagon, EPDM, or Sarnafel systems. A pre-bid site visit is strongly encouraged, and questions must be submitted by October 2, 2026.
EVALUATION CRITERIA
Lowest Proposed Contract Price based on the Itemized Bid Sheet and Bid Form
REQUIRED ATTACHMENTS
14- A five percent (5%) bid deposit/bid guarantee
- Signed Bid Form
- Bidder's Qualifications and References Form
- Certificate of Non-Collusion
- Certification of Tax Compliance
- Certificate of Foreign Corporation
- Debarment Letter
- IRS Form W-9
- Business Category Information Form
- Vendor Payment Security Questionnaire
- Certificate of Eligibility for Roofing (DCAM Form CQ7)
- Update Statement (DCAM Form CQ3)
- Itemized Bid Sheet
- Manufacturer certifications
- Submit to
- Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459
- Duration
- 12 months
- Scope location
- Newton, MA
Questions about this BID
How do I respond to this Bid from City of Newton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. For questions, contact Karen Munro.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Newton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Munro at (617) 796-1220. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Proposed Contract Price based on the Itemized Bid Sheet and Bid Form" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newton?
All active and historical solicitations from City of Newton are tracked and searchable. As a city agency, City of Newton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A five percent (5%) bid deposit/bid guarantee, Signed Bid Form, Bidder's Qualifications and References Form, Certificate of Non-Collusion, Certification of Tax Compliance, Certificate of Foreign Corpo. Review the full document from City of Newton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newton, MA. Review the full solicitation for detailed scope requirements.