City of Newton - On-Call Resilient Flooring, Furnishing, Installation and Service Contract - IFB #27-24
City of NewtonCity · Newton, MA- Due
- Oct 29, 2026
- Due today
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Karen Munro
- (617) 796-1220
The 30-second brief
The City of Newton is soliciting sealed bids for an on-call resilient flooring, furnishing, installation, and service contract for public buildings, schools, and City Hall under IFB #27-24. Work consists of providing all labor, materials, equipment, transportation, and supervision necessary to install and repair resilient tile (Armstrong Excelon or equal), sheet vinyl, and vinyl cove base (Roppe 700 Series or equal) across various municipal and school facilities. The contract term extends from December 1, 2026, through November 30, 2027, with two optional one-year renewal terms. Bids are due by October 29, 2026, at 10:30 a.m. at Newton City Hall. Bidders must be DCAMM certified in Resilient Flooring for bids exceeding $150,000 and must include a 5% bid deposit.
Lowest Grand Total
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Summary
The City of Newton is soliciting sealed bids for an on-call resilient flooring, furnishing, installation, and service contract for public buildings, schools, and City Hall under IFB #27-24.
Work consists of providing all labor, materials, equipment, transportation, and supervision necessary to install and repair resilient tile (Armstrong Excelon or equal), sheet vinyl, and vinyl cove base (Roppe 700 Series or equal) across various municipal and school facilities. The contract term extends from December 1, 2026, through November 30, 2027, with two optional one-year renewal terms. Bids are due by October 29, 2026, at 10:30 a.m. at Newton City Hall. Bidders must be DCAMM certified in Resilient Flooring for bids exceeding $150,000 and must include a 5% bid deposit.
EVALUATION CRITERIA
Lowest Grand Total
REQUIRED ATTACHMENTS
12- A five percent (5%) bid deposit/bid guarantee
- Signed Bid Form
- Bidder's Qualifications and References Form
- Certificate of Non-Collusion
- Certification of Tax Compliance
- Certificate of Foreign Corporation
- Debarment Letter
- IRS Form W-9
- Business Category Information Form
- Vendor Payment Security Questionnaire
- Certificate of Eligibility for Floor Covering (DCAMM Form CQ7)
- Update Statement (DCAMM Form CQ3)
- Submit to
- Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459
- Duration
- 12 months
- Scope location
- Newton, MA
Questions about this IFB
How do I respond to this IFB from City of Newton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. For questions, contact Karen Munro.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Newton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Munro at (617) 796-1220. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newton?
All active and historical solicitations from City of Newton are tracked and searchable. As a city agency, City of Newton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A five percent (5%) bid deposit/bid guarantee, Signed Bid Form, Bidder's Qualifications and References Form, Certificate of Non-Collusion, Certification of Tax Compliance, Certificate of Foreign Corpo. Review the full document from City of Newton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newton, MA. Review the full solicitation for detailed scope requirements.