City of Newton Tennis Court Management & Program Services RFP #27-21
City of NewtonCity · Newton, MA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Contract term
- 1 year
- Primary contact
- Karen Munro
- (617) 796-1220
The 30-second brief
The City of Newton is soliciting proposals for a management firm to provide clay court maintenance at the Newton Centre Tennis Courts and operate a city-wide tennis lesson program. The work includes managing all aspects of tennis instruction, camps, clinics, and leagues across multiple locations, maintaining court surfaces (Har-Tru clay), handling registration and accounting via the MyRec system, and providing customer service. The contract term is January 1, 2027 through December 31, 2027, with two one-year renewal options through 2029. Proposals are due by October 22, 2026, at 10:00 a.m. at the Purchasing Department. A performance bond of $2,000 is required upon award, along with comprehensive general liability insurance of at least $1,000,000.
Price, Har-Tru Tennis Court Management, City Wide Tennis Lesson Program, Total Leadership of a Tennis Program Serving a Population in Excess of 70,000
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Summary
The City of Newton is soliciting proposals for a management firm to provide clay court maintenance at the Newton Centre Tennis Courts and operate a city-wide tennis lesson program.
The work includes managing all aspects of tennis instruction, camps, clinics, and leagues across multiple locations, maintaining court surfaces (Har-Tru clay), handling registration and accounting via the MyRec system, and providing customer service. The contract term is January 1, 2027 through December 31, 2027, with two one-year renewal options through 2029. Proposals are due by October 22, 2026, at 10:00 a.m. at the Purchasing Department. A performance bond of $2,000 is required upon award, along with comprehensive general liability insurance of at least $1,000,000.
EVALUATION CRITERIA
Price, Har-Tru Tennis Court Management, City Wide Tennis Lesson Program, Total Leadership of a Tennis Program Serving a Population in Excess of 70,000
REQUIRED ATTACHMENTS
11- Technical Proposal
- Price Proposal
- Bidder's Qualifications And References Form
- Certificate of Non-Collusion
- Certificate of Tax Compliance
- Certificate of Foreign Corporation
- Debarment Letter
- IRS Form W-9
- Business Category Information Form
- Vendor Payment Security Questionnaire
- Performance Bond
- Submit to
- Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459
- Duration
- 36 months
- Scope location
- Newton, MA
Questions about this RFP
How do I respond to this RFP from City of Newton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. For questions, contact Karen Munro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Newton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Munro at (617) 796-1220. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Har-Tru Tennis Court Management, City Wide Tennis Lesson Program, Total Leadership of a Tennis Program Serving a Population in Excess of 70,000" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newton?
All active and historical solicitations from City of Newton are tracked and searchable. As a city agency, City of Newton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Price Proposal, Bidder's Qualifications And References Form, Certificate of Non-Collusion, Certificate of Tax Compliance, Certificate of Foreign Corporation, Debarment Letter, IRS. Review the full document from City of Newton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newton, MA. Review the full solicitation for detailed scope requirements.