City of Mill Valley - Southern Marin Vehicle Charging Consortium EV Charger Project - 2026
City of Mill ValleyCity · Mill Valley, CA- Due
- Jul 2, 2026
- Deadline passed
- Posted
- Jun 11, 2026
- Primary contact
- Mari Swim
- (415) 388-4033
The 30-second brief
The City of Mill Valley is requesting proposals for consultant services in a management support role to advance the Southern Marin Vehicle Charging Consortium (SMVCC) EV Charger Project through the construction phase and beyond to completion. The federally funded initiative involves developing vehicle charging infrastructure at five Fire Department stations across southern Marin, providing 1 DC Fast Charger and 21 level II chargers across 44 parking stalls. Key tasks include project management, grant administration and federal process support (2 CFR 200, Caltrans LAPM), procurement support, consultant management, and preparation of construction bid documents. The maximum total amount payable shall not exceed $121,380.00 under a time and materials contract. Proposals are due by 4:00 PM on July 2, 2026, and must be submitted to the City of Mill Valley Engineering Division.
Qualifications & Experience (20), Organization & Approach (15), Scope of Services to be Provided (15), Schedule of Work (10), Local Presence (5), References (10), Presentation by Team (10), Q&A Response to Panel Questions (15), Completeness of Response (Pass/Fail), Conflict of Interest Statement (Pass/Fail)
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Summary
The City of Mill Valley is requesting proposals for consultant services in a management support role to advance the Southern Marin Vehicle Charging Consortium (SMVCC) EV Charger Project through the construction phase and beyond to completion.
The federally funded initiative involves developing vehicle charging infrastructure at five Fire Department stations across southern Marin, providing 1 DC Fast Charger and 21 level II chargers across 44 parking stalls. Key tasks include project management, grant administration and federal process support (2 CFR 200, Caltrans LAPM), procurement support, consultant management, and preparation of construction bid documents. The maximum total amount payable shall not exceed $121,380.00 under a time and materials contract. Proposals are due by 4:00 PM on July 2, 2026, and must be submitted to the City of Mill Valley Engineering Division.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Introductory Letter, Executive Summary, Consultant Information, Qualifications & Experience, Organization and Approach, Scope of Work, Schedule of Work, Conflict of Interest Statement, Litigation, Contract Agreement, Federal-Aid Provisions (Exhibit 10-Q Disclosure of Lobbying Activities, Exhibit 10-R Sample Language, Certification of Indirect Costs and Financial Management System, California Safe Harbor Indirect Cost Rate Program form), Cost Proposal
- Submit to
- Submit five (5) hard copies and one (1) electronic copy on a USB flash drive to Mari Swim, Project Manager, Engineering Division, Public Works, City of Mill Valley, 26 Corte Madera Avenue, Mill Valley, CA 94941.
- Scope location
- Mill Valley, CA
Questions about this RFP
How do I respond to this RFP from City of Mill Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Submit five (5) hard copies and one (1) electronic copy on a USB flash drive to Mari Swim, Project Manager, Engineering Division, Public Works, City of Mill Valley, 26 Corte Madera Avenue, Mill Valley, CA 94941.. For questions, contact Mari Swim.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mill Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mari Swim at (415) 388-4033. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (20), Organization & Approach (15), Scope of Services to be Provided (15), Schedule of Work (10), Local Presence (5), References (10), Presentation by Team (10), Q&A Respon..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mill Valley?
All active and historical solicitations from City of Mill Valley are tracked and searchable. As a city agency, City of Mill Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Introductory Letter, Executive Summary, Consultant Information, Qualifications & Experience, Organization and Approach, Scope of Work, Schedule of Work, Conflict of Interest Statement, Litigation, Con. Review the full document from City of Mill Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mill Valley, CA. Review the full solicitation for detailed scope requirements.