City of Mill Valley - Boyle Park Tennis Operations, Maintenance and Management - 2026
City of Mill ValleyCity · Mill Valley, CA- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Contract term
- 5 years
- Primary contact
- Jay Ingram
The 30-second brief
The City of Mill Valley is soliciting qualifications and proposals from a professional tennis operator to provide tennis and pickleball operations, maintenance, and management services at the Boyle Park tennis complex. The scope includes daily inspection and cleaning of courts and restrooms, providing supplies and minor equipment maintenance, managing court reservations, and operating a pro shop. The vendor will also provide year-round public instruction, group and private lessons, camps, and organized league play for all ages and skill levels. Responses must be submitted electronically as a PDF by September 16, 2026, at 2:00 p.m. PST. The initial contract term is for 5 years, commencing January 1, 2027.
Tennis and pickleball operations, Maintenance, And management; group and private lessons, Camps, And instruction; court reservations and scheduling services; pro shop operation and merchandise sales; website and online reservation system management; facility maintenance including daily cleaning, Debris removal, Court washing, And minor equipment repair
Quality and thoroughness of proposal, Vendor’s experience and staff experience with similar public agency engagements, Cost/Revenue to the City, Vendor’s financial stability and length of time in business, Quality, performance, and effectiveness of goods and services, Vendor’s ability to perform the work within the time specified, Vendor’s prior record of performance, Vendor’s ability to provide future records, reports, data and services, Vendor’s compliance with applicable laws, regulations, policies
Hear what Mill Valley plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Mill Valley is soliciting qualifications and proposals from a professional tennis operator to provide tennis and pickleball operations, maintenance, and management services at the Boyle Park tennis complex.
The scope includes daily inspection and cleaning of courts and restrooms, providing supplies and minor equipment maintenance, managing court reservations, and operating a pro shop. The vendor will also provide year-round public instruction, group and private lessons, camps, and organized league play for all ages and skill levels. Responses must be submitted electronically as a PDF by September 16, 2026, at 2:00 p.m. PST. The initial contract term is for 5 years, commencing January 1, 2027.
EVALUATION CRITERIA
15- Quality and thoroughness of proposal
- Vendor’s experience and staff experience with similar public agency engagements
- Cost/Revenue to the City
- Vendor’s financial stability and length of time in business
- Quality
- Performance
- Effectiveness of goods and services
- Vendor’s ability to perform the work within the time specified
- Vendor’s prior record of performance
- Vendor’s ability to provide future records
- Reports
- Data and services
- Vendor’s compliance with applicable laws
- Regulations
- Policies
REQUIRED DELIVERABLES
6- Tennis and pickleball operations, Maintenance, And management
- Group and private lessons, Camps, And instruction
- Court reservations and scheduling services
- Pro shop operation and merchandise sales
- Website and online reservation system management
- Facility maintenance including daily cleaning, Debris removal, Court washing, And minor equipment repair
REQUIRED ATTACHMENTS
4- Vendor Information and Experience
- Work Plan
- Proposed Fee Schedule
- Fixed Payment Schedule
REQUIRED STAFFING
Tennis professional, Instructor
- Submit to
- [email protected]
- Scope location
- Mill Valley, CA
Questions about this RFQ
How do I respond to this RFQ from City of Mill Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jay Ingram.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Mill Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jay Ingram. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Tennis professional, Instructor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Tennis and pickleball operations, Maintenance, And management; group and private lessons, Camps, And instruction; court reservations and scheduling services; pro shop operation and merchandise sales; website and online reservation system management; facility maintenance including daily cleaning, Deb. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and thoroughness of proposal, Vendor’s experience and staff experience with similar public agency engagements, Cost/Revenue to the City, Vendor’s financial stability and length of time in busi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mill Valley?
All active and historical solicitations from City of Mill Valley are tracked and searchable. As a city agency, City of Mill Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information and Experience, Work Plan, Proposed Fee Schedule, Fixed Payment Schedule. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Mill Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mill Valley, CA. Review the full solicitation for detailed scope requirements.