City of Madras Demers Pump Station Construction and Commissioning ITB 2026
City of MadrasCity · Madras, OR- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Duration
- 15 months
- Primary contact
- Jeffrey Hurd
- (541) 460-8524
The 30-second brief
The City of Madras is issuing an Invitation to Bid (ITB) for the construction and commissioning of a new sanitary sewer pump station located west of Demers Drive. The project scope includes a new wet well, pumps, telemetry, utilities, fencing, landscape restoration, and the removal and decommissioning of the existing pump station. Work must be substantially completed by December 1, 2027. Bids are due by 2:00 pm on September 22, 2026, at Madras City Hall. A non-mandatory pre-bid conference will be held on September 8, 2026, at the Madras Municipal Airport. The project is subject to Oregon state prevailing wage rates and federal Davis-Bacon Act requirements, with the higher of the two being applicable. Technical questions or protests must be received by September 17, 2026.
New sanitary sewer pump station, Wet well, Pumps, Telemetry, Utilities, Fencing, Landscape restoration, Decommissioned existing pump station
Lowest responsive and responsible bidder
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Summary
The City of Madras is issuing an Invitation to Bid (ITB) for the construction and commissioning of a new sanitary sewer pump station located west of Demers Drive.
The project scope includes a new wet well, pumps, telemetry, utilities, fencing, landscape restoration, and the removal and decommissioning of the existing pump station. Work must be substantially completed by December 1, 2027. Bids are due by 2:00 pm on September 22, 2026, at Madras City Hall. A non-mandatory pre-bid conference will be held on September 8, 2026, at the Madras Municipal Airport. The project is subject to Oregon state prevailing wage rates and federal Davis-Bacon Act requirements, with the higher of the two being applicable. Technical questions or protests must be received by September 17, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
8- New sanitary sewer pump station
- Wet well
- Pumps
- Telemetry
- Utilities
- Fencing
- Landscape restoration
- Decommissioned existing pump station
REQUIRED ATTACHMENTS
15- First-Tier Subcontractor Disclosure Form
- Bid Bond
- Performance Bond
- Payment Bond
- DEQ Required Documents
- IDP
- Plans
- Technical Specifications
- Prevailing Wage Requirements
- Certificate of Independent Price Determination (BC7)
- Good Faith Efforts (BC8)
- List of Contacted DBE Businesses (BC6)
- Prevailing Wage Agreement (BC5)
- Sworn Statement of Compliance (BC4)
- Bidders List (BC1)
- Submit to
- Madras City Hall, 125 SW “E” Street, Madras, OR 97741
- Scope location
- Madras, OR
Questions about this ITB
How do I respond to this ITB from City of Madras?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Madras City Hall, 125 SW “E” Street, Madras, OR 97741. For questions, contact Jeffrey Hurd.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Madras in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeffrey Hurd at (541) 460-8524. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New sanitary sewer pump station, Wet well, Pumps, Telemetry, Utilities, Fencing, Landscape restoration, Decommissioned existing pump station. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Madras?
All active and historical solicitations from City of Madras are tracked and searchable. As a city agency, City of Madras regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 15 months. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: First-Tier Subcontractor Disclosure Form, Bid Bond, Performance Bond, Payment Bond, DEQ Required Documents, IDP, Plans, Technical Specifications, Prevailing Wage Requirements, Certificate of Independe. Review the full document from City of Madras for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madras, OR. Review the full solicitation for detailed scope requirements.