City of Lebanon - Fire Extinguisher Inspection, Testing, and Refilling Services - MD-99-261124-W-1046 (2026)
City of LebanonCity · Lebanon, MO- Due
- Nov 24, 2026
- 16 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Meiners
- (417) 991-2321
The 30-second brief
The City of Lebanon, Missouri invites bids for fire extinguisher inspection, testing, maintenance, refilling, recharging, hydrostatic testing, and kitchen hood inspections across all city assets and municipal fleet vehicles, including police, fire, public works, and utilities, for a one-year term from January 1, 2027 through December 31, 2027. Work shall comply with NFPA 10 and local safety codes, involving comprehensive inventory, bar-coding, and annual physical inspections across administrative facilities, high-risk facilities, and city fleet vehicles. Bids are due by November 24, 2026 at 2:00 PM Central Time, with questions due by November 18, 2026 at 5:00 PM. Bids must be submitted electronically through the Ion Wave Technologies e-bidding portal, and vendors must complete registration at least seven days prior to the bid opening.
Cost per extinguisher check per the specifications in the bid packet, Cost per extinguisher refilling (recharging) per the specifications in the bid packet, Cost per extinguisher replacement per the specifications in the bid packet, Cost per kitchen hood inspection per the specifications in the bid packet
Complete documentation, equipment best value, estimated fees
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Summary
The City of Lebanon, Missouri invites bids for fire extinguisher inspection, testing, maintenance, refilling, recharging, hydrostatic testing, and kitchen hood inspections across all city assets and municipal fleet vehicles, including police, fire, public works, and utilities, for a one-year term from January 1, 2027 through December 31, 2027.
Work shall comply with NFPA 10 and local safety codes, involving comprehensive inventory, bar-coding, and annual physical inspections across administrative facilities, high-risk facilities, and city fleet vehicles. Bids are due by November 24, 2026 at 2:00 PM Central Time, with questions due by November 18, 2026 at 5:00 PM. Bids must be submitted electronically through the Ion Wave Technologies e-bidding portal, and vendors must complete registration at least seven days prior to the bid opening.
EVALUATION CRITERIA
3- Complete documentation
- Equipment best value
- Estimated fees
REQUIRED DELIVERABLES
Cost per extinguisher check per the specifications in the bid packet, Cost per extinguisher refilling (recharging) per the specifications in the bid packet, Cost per extinguisher replacement per the specifications in the bid packet, Cost per kitchen hood inspection per the specifications in the bid packet
REQUIRED ATTACHMENTS
4- Bid forms
- Vendor acceptance of purchasing card (P-card) agreement
- Bidders agreement of specifications and proposal
- Bidders agreement of valid bid time period
- Submit to
- https://lebanonmissouri.ionwave.net/Login.aspx
- Scope location
- Lebanon, MO
Questions about this IFB
How do I respond to this IFB from City of Lebanon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lebanonmissouri.ionwave.net/Login.aspx. For questions, contact Jessica Meiners.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Lebanon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Meiners at (417) 991-2321. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost per extinguisher check per the specifications in the bid packet, Cost per extinguisher refilling (recharging) per the specifications in the bid packet, Cost per extinguisher replacement per the specifications in the bid packet, Cost per kitchen hood inspection per the specifications in the bid. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Complete documentation, equipment best value, estimated fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lebanon?
All active and historical solicitations from City of Lebanon are tracked and searchable. As a city agency, City of Lebanon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid forms, Vendor acceptance of purchasing card (P-card) agreement, Bidders agreement of specifications and proposal, Bidders agreement of valid bid time period. Review the full document from City of Lebanon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, MO. Review the full solicitation for detailed scope requirements.