City of Lebanon - Replacement of HVAC Unit at Public Works FY27 - PW-22-261124-F-1044 (2026)
City of LebanonCity · Lebanon, MO- Due
- Nov 24, 2026
- 16 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Meiners
- (417) 991-2321
The 30-second brief
The City of Lebanon, Missouri is soliciting bids for the removal, replacement, installation, delivery, and disposal of one (1) split unit HVAC system at Public Works, located at 1401 W. Commercial, Lebanon, MO 65536. The project includes providing all necessary material, equipment, labor, fuel, and project management, including new thermostat, electrical disconnect, duct work connections, drain connection, copper line set flushing, and up to 8 hours of operator training. Bids are due by November 24, 2026, at 2:00 PM via the Ion Wave Technologies portal, with a question deadline of November 18, 2026, at 5:00 PM. Contractors must have a minimum of five years of commercial/industrial experience, comply with prevailing wage requirements for Laclede County, provide a 1-year unlimited warranty, and adhere to OSHA 10-hour safety training and E-Verify mandates.
Remove and replace one (1) Split Unit #5 at Public Works
Proposed Contract Amount, Bidders Qualifications
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Summary
The City of Lebanon, Missouri is soliciting bids for the removal, replacement, installation, delivery, and disposal of one (1) split unit HVAC system at Public Works, located at 1401 W. Commercial, Lebanon, MO 65536.
The project includes providing all necessary material, equipment, labor, fuel, and project management, including new thermostat, electrical disconnect, duct work connections, drain connection, copper line set flushing, and up to 8 hours of operator training. Bids are due by November 24, 2026, at 2:00 PM via the Ion Wave Technologies portal, with a question deadline of November 18, 2026, at 5:00 PM. Contractors must have a minimum of five years of commercial/industrial experience, comply with prevailing wage requirements for Laclede County, provide a 1-year unlimited warranty, and adhere to OSHA 10-hour safety training and E-Verify mandates.
EVALUATION CRITERIA
Proposed Contract Amount, Bidders Qualifications
REQUIRED DELIVERABLES
Remove and replace one (1) Split Unit #5 at Public Works
REQUIRED ATTACHMENTS
Appendix A - Affidavit of Compliance, Part 4 - Work Authorization Affidavit and E-Verify, Appendix C - List of Subcontractors and Major Suppliers, Appendix B - List of References and Experience
- Submit to
- https://lebanonmissouri.ionwave.net/Login.aspx
- Scope location
- Lebanon, MO
Questions about this BID
How do I respond to this Bid from City of Lebanon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lebanonmissouri.ionwave.net/Login.aspx. For questions, contact Jessica Meiners.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lebanon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Meiners at (417) 991-2321. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove and replace one (1) Split Unit #5 at Public Works. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Contract Amount, Bidders Qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lebanon?
All active and historical solicitations from City of Lebanon are tracked and searchable. As a city agency, City of Lebanon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Affidavit of Compliance, Part 4 - Work Authorization Affidavit and E-Verify, Appendix C - List of Subcontractors and Major Suppliers, Appendix B - List of References and Experience. Review the full document from City of Lebanon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, MO. Review the full solicitation for detailed scope requirements.