City of Lebanon Airport Refueler Truck FY27 - AP-73-261124-F-1042 (2026)
City of LebanonCity · Lebanon, MO- Due
- Nov 24, 2026
- 16 days left
- Posted
- Nov 2, 2026
- Primary contact
- Jessica Meiners
- (417) 991-2321
The 30-second brief
The City of Lebanon, Missouri is seeking competitive bids from qualified organizations for the purchase of one (1) new 2025 or 2026 100 LL aviation refueler truck for the airport under solicitation AP-73-261124-F-1042. The required vehicle features an Isuzu NRR or similar make chassis with a gasoline engine, automatic transmission, and a 1,400-gallon aluminum or stainless steel tank baffled in accordance with DOT 406. Specifications include a 40gpm PTO-driven delivery pump, 1" x 75' over-the-wing hose, TCS3000 meter system, particulate and water absorption filtration, bottom loading system with Scully shutoff, emergency shutdown system, and compliance with ATA-103 and NFPA 407 requirements. Bids are due by November 24, 2026, at 2:00 PM Central Time, with a question deadline of November 19, 2026. Submissions must be made electronically via the Ion Wave Technologies portal. Vendors must complete portal registration at least seven days prior to bid opening, and prices must reflect tax-exempt status.
One (1) New 2025 or 2026 100LL Refueler Truck, 1400 gallon aluminum or stainless steel tank, Delivery system with 40gpm PTO driven pump and 1" x 75' over the wing hose, TCS3000 meter system, Filtration system, Bottom loading system with Scully shutoff, Emergency shutdown system, Electronic operation and maintenance manuals with electrical schematics, Vehicle functionality training
Complete documentation, equipment best value, total cost
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Summary
The City of Lebanon, Missouri is seeking competitive bids from qualified organizations for the purchase of one (1) new 2025 or 2026 100 LL aviation refueler truck for the airport under solicitation AP-73-261124-F-1042.
The required vehicle features an Isuzu NRR or similar make chassis with a gasoline engine, automatic transmission, and a 1,400-gallon aluminum or stainless steel tank baffled in accordance with DOT 406. Specifications include a 40gpm PTO-driven delivery pump, 1" x 75' over-the-wing hose, TCS3000 meter system, particulate and water absorption filtration, bottom loading system with Scully shutoff, emergency shutdown system, and compliance with ATA-103 and NFPA 407 requirements. Bids are due by November 24, 2026, at 2:00 PM Central Time, with a question deadline of November 19, 2026. Submissions must be made electronically via the Ion Wave Technologies portal. Vendors must complete portal registration at least seven days prior to bid opening, and prices must reflect tax-exempt status.
EVALUATION CRITERIA
3- Complete documentation
- Equipment best value
- Total cost
REQUIRED DELIVERABLES
One (1) New 2025 or 2026 100LL Refueler Truck, 1400 gallon aluminum or stainless steel tank, Delivery system with 40gpm PTO driven pump and 1" x 75' over the wing hose, TCS3000 meter system, Filtration system, Bottom loading system with Scully shutoff, Emergency shutdown system, Electronic operation and maintenance manuals with electrical schematics, Vehicle functionality training
REQUIRED ATTACHMENTS
4- Warranties
- Bid Form
- Pricing Pages
- Vendor's Acceptance of Purchasing Card
- Submit to
- https://lebanonmissouri.ionwave.net/Login.aspx
- Scope location
- Lebanon, MO
Questions about this BID
How do I respond to this Bid from City of Lebanon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lebanonmissouri.ionwave.net/Login.aspx. For questions, contact Jessica Meiners.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lebanon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Meiners at (417) 991-2321. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) New 2025 or 2026 100LL Refueler Truck, 1400 gallon aluminum or stainless steel tank, Delivery system with 40gpm PTO driven pump and 1" x 75' over the wing hose, TCS3000 meter system, Filtration system, Bottom loading system with Scully shutoff, Emergency shutdown system, Electronic operation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Complete documentation, equipment best value, total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lebanon?
All active and historical solicitations from City of Lebanon are tracked and searchable. As a city agency, City of Lebanon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Warranties, Bid Form, Pricing Pages, Vendor's Acceptance of Purchasing Card. Review the full document from City of Lebanon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, MO. Review the full solicitation for detailed scope requirements.