City of Lackawanna Professional Engineering Services RFP 2026 - Road Milling and Paving Project
City of LackawannaCity · Lackawanna, NY- Due
- Mar 30, 2026
- Deadline passed
- Primary contact
- Dan Geercken
- (716) 827-6428
The 30-second brief
The City of Lackawanna is requesting proposals for professional engineering services for a road milling and paving project on Martin Road, from Abbott Road to South Park Avenue. The selected firm will provide preliminary engineering, design phase services (plans, specifications, and cost estimates), bidding assistance, and construction phase services including observation and administration. Key requirements include ADA curb ramp compliance, drainage review, and familiarity with NYSDOT CHIPS reimbursement requirements. Proposals must include firm qualifications, relevant municipal experience, a fee proposal (lump sum or not-to-exceed), and three municipal references. Submissions are due to the City Clerk by March 30, 2026, at 11:00 AM.
Field investigation and roadway assessment, Milling and resurfacing design, Pavement thickness evaluation, Drainage review, ADA curb ramp compliance, Technical specifications and bid documents, Engineer’s cost estimate, Construction observation and administration services
Experience with similar municipal projects, Familiarity with NYSDOT CHIPS requirements, Qualifications of project team, Proposed project schedule, Cost proposal
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Summary
The City of Lackawanna is requesting proposals for professional engineering services for a road milling and paving project on Martin Road, from Abbott Road to South Park Avenue.
The selected firm will provide preliminary engineering, design phase services (plans, specifications, and cost estimates), bidding assistance, and construction phase services including observation and administration. Key requirements include ADA curb ramp compliance, drainage review, and familiarity with NYSDOT CHIPS reimbursement requirements. Proposals must include firm qualifications, relevant municipal experience, a fee proposal (lump sum or not-to-exceed), and three municipal references. Submissions are due to the City Clerk by March 30, 2026, at 11:00 AM.
EVALUATION CRITERIA
5- Experience with similar municipal projects
- Familiarity with NYSDOT CHIPS requirements
- Qualifications of project team
- Proposed project schedule
- Cost proposal
REQUIRED DELIVERABLES
8- Field investigation and roadway assessment
- Milling and resurfacing design
- Pavement thickness evaluation
- Drainage review
- ADA curb ramp compliance
- Technical specifications and bid documents
- Engineer’s cost estimate
- Construction observation and administration services
REQUIRED ATTACHMENTS
6- Firm background and qualifications
- Relevant municipal road project experience
- Project team and key personnel
- Proposed scope approach and timeline
- Fee proposal
- References from at least three municipal clients
- Submit to
- 714 Ridge Road Lackawanna, NY 14218 Room 215
- Scope location
- Lackawanna, NY
Questions about this RFP
How do I respond to this RFP from City of Lackawanna?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 714 Ridge Road Lackawanna, NY 14218 Room 215. For questions, contact Dan Geercken.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lackawanna in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Geercken at (716) 827-6428. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Field investigation and roadway assessment, Milling and resurfacing design, Pavement thickness evaluation, Drainage review, ADA curb ramp compliance, Technical specifications and bid documents, Engineer’s cost estimate, Construction observation and administration services. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar municipal projects, Familiarity with NYSDOT CHIPS requirements, Qualifications of project team, Proposed project schedule, Cost proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lackawanna?
All active and historical solicitations from City of Lackawanna are tracked and searchable. As a city agency, City of Lackawanna regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm background and qualifications, Relevant municipal road project experience, Project team and key personnel, Proposed scope approach and timeline, Fee proposal, References from at least three munic. Review the full document from City of Lackawanna for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lackawanna, NY. Review the full solicitation for detailed scope requirements.