City of Irving - Graphic Design and Production Services for Museum and Exhibition Signage - RFP 003SB-27 (2026)
City of IrvingCity · Irving, TX- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Serlester Boone
- (972) 721-3743
The 30-second brief
The City of Irving is seeking proposals for graphic design, production, fabrication, delivery, and installation services for museum and exhibition signage for the Department of Arts and Culture. Work encompasses exhibition graphics, interior signage, pop-up banners, vinyl lettering and banners, entrance banners, glass and wall graphics, exterior graphics and art installations, and artwork and production file preparation. Services will be provided on an as-needed basis for facilities including the Irving Arts Center and Irving Archives and Museum. The submission deadline is October 14, 2026, with an annual not-to-exceed contract amount of $40,000 and an initial one-year term plus two one-year renewal options.
Exhibition Graphics and Signage, Interior Signage, Pop-Up Banners, Vinyl Lettering, Vinyl Banners, Glass and Wall Graphics, Exterior Graphics and Art Installations, Artwork and Production File Preparation
Cost (40%), Project Samples/Portfolio (30%), References (30%)
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Summary
The City of Irving is seeking proposals for graphic design, production, fabrication, delivery, and installation services for museum and exhibition signage for the Department of Arts and Culture.
Work encompasses exhibition graphics, interior signage, pop-up banners, vinyl lettering and banners, entrance banners, glass and wall graphics, exterior graphics and art installations, and artwork and production file preparation. Services will be provided on an as-needed basis for facilities including the Irving Arts Center and Irving Archives and Museum. The submission deadline is October 14, 2026, with an annual not-to-exceed contract amount of $40,000 and an initial one-year term plus two one-year renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Exhibition Graphics and Signage
- Interior Signage
- Pop-Up Banners
- Vinyl Lettering
- Vinyl Banners
- Glass and Wall Graphics
- Exterior Graphics and Art Installations
- Artwork and Production File Preparation
REQUIRED ATTACHMENTS
8- References
- Project Samples/Portfolio
- Pricing Proposal
- Conflict of Interest Questionnaire
- TGC 2271-2274-2276 Verification Form
- Discretionary Contract Disclosure Form
- Insurance Affidavit
- Editable Vendor Contract
- Submit to
- https://cityofirving.ionwave.net/PublicDetail.aspx?bidID=4398&SourceType=2
- Duration
- 12 months
- Scope location
- Irving, TX
Questions about this RFP
How do I respond to this RFP from City of Irving?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cityofirving.ionwave.net/PublicDetail.aspx?bidID=4398&SourceType=2. For questions, contact Serlester Boone.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Irving in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Serlester Boone at (972) 721-3743. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Exhibition Graphics and Signage, Interior Signage, Pop-Up Banners, Vinyl Lettering, Vinyl Banners, Glass and Wall Graphics, Exterior Graphics and Art Installations, Artwork and Production File Preparation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40%), Project Samples/Portfolio (30%), References (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Irving?
All active and historical solicitations from City of Irving are tracked and searchable. As a city agency, City of Irving regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References, Project Samples/Portfolio, Pricing Proposal, Conflict of Interest Questionnaire, TGC 2271-2274-2276 Verification Form, Discretionary Contract Disclosure Form, Insurance Affidavit, Editable. Review the full document from City of Irving for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Irving, TX. Review the full solicitation for detailed scope requirements.