City of Indianola LED Lighting Replacement RFP - Indianola Wellness Campus
City of IndianolaCity · Indianola, IA- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 15, 2026
- Primary contact
- Jason Thompson
- (515) 962-5340
The 30-second brief
The City of Indianola is requesting proposals from licensed and insured contractors to replace existing lighting with LED lighting at the Indianola Wellness Campus located at 306 E Scenic Valley Ave in Indianola. The scope includes removal and disposal of old fixtures, lamps, and unused wiring, and installation of new LED fixtures with cable hangers in the competition pool, recreational pool, main lobby, gym, track, and racquetball court. Contractors must provide all equipment, including scissor lifts and PPE. Proposals are due by October 30, 2026, at 2:00 PM. A recommended site visit can be scheduled by contacting Facilities Manager Jason Thompson by October 23, 2026. Required submissions include a firm overview, itemized fee proposal, timeline, three references, insurance certificate, and surety bonding capacity letter.
The contractor and all personnel performing electrical work shall hold all licenses required by law, Including an applicable electrical license under Iowa code. Subcontracting is not permitted without the City’s prior written consent, And the contractor remains fully responsible for subcontracted work.
Experience, qualifications, proposed schedule and ability to minimize disruption to Wellness Campus, fees, references
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Summary
The City of Indianola is requesting proposals from licensed and insured contractors to replace existing lighting with LED lighting at the Indianola Wellness Campus located at 306 E Scenic Valley Ave in Indianola.
The scope includes removal and disposal of old fixtures, lamps, and unused wiring, and installation of new LED fixtures with cable hangers in the competition pool, recreational pool, main lobby, gym, track, and racquetball court. Contractors must provide all equipment, including scissor lifts and PPE. Proposals are due by October 30, 2026, at 2:00 PM. A recommended site visit can be scheduled by contacting Facilities Manager Jason Thompson by October 23, 2026. Required submissions include a firm overview, itemized fee proposal, timeline, three references, insurance certificate, and surety bonding capacity letter.
EVALUATION CRITERIA
5- Experience
- Qualifications
- Proposed schedule and ability to minimize disruption to Wellness Campus
- Fees
- References
REQUIRED DELIVERABLES
The contractor and all personnel performing electrical work shall hold all licenses required by law, Including an applicable electrical license under Iowa code. Subcontracting is not permitted without the City’s prior written consent, And the contractor remains fully responsible for subcontracted work.
REQUIRED ATTACHMENTS
7- Brief Firm and Staff Overview
- Itemized Fee Proposal
- Timeline
- References (3 minimum)
- Certificate of insurance
- Letter from surety confirming bonding capacity
- Signature of an individual authorized to bind the firm
- Submit to
- City of Indianola, c/o City Clerk, 110 N 1st St., PO Box 299, Indianola, IA 50125
- Scope location
- Indianola, IA
Questions about this RFP
How do I respond to this RFP from City of Indianola?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Indianola, c/o City Clerk, 110 N 1st St., PO Box 299, Indianola, IA 50125. For questions, contact Jason Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Indianola in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Thompson at (515) 962-5340. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: The contractor and all personnel performing electrical work shall hold all licenses required by law, Including an applicable electrical license under Iowa code. Subcontracting is not permitted without the City’s prior written consent, And the contractor remains fully responsible for subcontracted wo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, qualifications, proposed schedule and ability to minimize disruption to Wellness Campus, fees, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Indianola?
All active and historical solicitations from City of Indianola are tracked and searchable. As a city agency, City of Indianola regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Brief Firm and Staff Overview, Itemized Fee Proposal, Timeline, References (3 minimum), Certificate of insurance, Letter from surety confirming bonding capacity, Signature of an individual authorized. Review the full document from City of Indianola for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianola, IA. Review the full solicitation for detailed scope requirements.