City of Indianola RFP Heat Pump Replacement - Indianola Wellness Campus 2026
City of IndianolaCity · Indianola, IA- Due
- Nov 16, 2026
- 14 days left
- Posted
- Oct 15, 2026
- Primary contact
- Jason Thompson
- (515) 962-5340
The 30-second brief
The City of Indianola is requesting proposals from licensed and insured contractors to replace four geothermal heat pumps and a ductless split system at the Indianola Wellness Campus located at 306 E Scenic Valley Ave in Indianola, Iowa. The work involves the removal and disposal of old equipment and the installation of new Trane heat pumps, including model GEH036 and GEH012 units, with factory-mounted Symbio 500 controllers and AirFi wireless communication interfaces, as well as duct connections, geothermal hose kits, and electrical connections. Proposals are due by November 16, 2026, at 2:00 PM. A recommended site visit can be scheduled by contacting Facilities Manager Jason Thompson no later than October 30, 2026. Contractors must provide a certificate of insurance, a letter from a surety confirming bonding capacity of $50,000, and a minimum one-year warranty on workmanship.
The contractor and all personnel performing electrical work shall hold all licenses required by law, Including an applicable electrical mechanical under Iowa Code. Subcontracting is not permitted without the City’s prior written consent, And the contractor remains fully responsible for subcontracted work.
Experience, qualifications, fees, proposed schedule and ability to minimize disruptions, references
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Summary
The City of Indianola is requesting proposals from licensed and insured contractors to replace four geothermal heat pumps and a ductless split system at the Indianola Wellness Campus located at 306 E Scenic Valley Ave in Indianola, Iowa.
The work involves the removal and disposal of old equipment and the installation of new Trane heat pumps, including model GEH036 and GEH012 units, with factory-mounted Symbio 500 controllers and AirFi wireless communication interfaces, as well as duct connections, geothermal hose kits, and electrical connections. Proposals are due by November 16, 2026, at 2:00 PM. A recommended site visit can be scheduled by contacting Facilities Manager Jason Thompson no later than October 30, 2026. Contractors must provide a certificate of insurance, a letter from a surety confirming bonding capacity of $50,000, and a minimum one-year warranty on workmanship.
EVALUATION CRITERIA
5- Experience
- Qualifications
- Fees
- Proposed schedule and ability to minimize disruptions
- References
REQUIRED DELIVERABLES
The contractor and all personnel performing electrical work shall hold all licenses required by law, Including an applicable electrical mechanical under Iowa Code. Subcontracting is not permitted without the City’s prior written consent, And the contractor remains fully responsible for subcontracted work.
REQUIRED ATTACHMENTS
7- Brief Firm and Staff Overview
- Itemized Fee Proposal
- Timeline
- References (3 minimum)
- Certificate of insurance
- Letter from surety confirming bonding capacity
- Signature of an individual authorized to bind the firm
- Submit to
- City of Indianola, c/o City Clerk, 110 N 1st St., PO Box 299, Indianola, IA 50125
- Scope location
- Indianola, IA
Questions about this RFP
How do I respond to this RFP from City of Indianola?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Indianola, c/o City Clerk, 110 N 1st St., PO Box 299, Indianola, IA 50125. For questions, contact Jason Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Indianola in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Thompson at (515) 962-5340. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: The contractor and all personnel performing electrical work shall hold all licenses required by law, Including an applicable electrical mechanical under Iowa Code. Subcontracting is not permitted without the City’s prior written consent, And the contractor remains fully responsible for subcontracted. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, qualifications, fees, proposed schedule and ability to minimize disruptions, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Indianola?
All active and historical solicitations from City of Indianola are tracked and searchable. As a city agency, City of Indianola regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Brief Firm and Staff Overview, Itemized Fee Proposal, Timeline, References (3 minimum), Certificate of insurance, Letter from surety confirming bonding capacity, Signature of an individual authorized. Review the full document from City of Indianola for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianola, IA. Review the full solicitation for detailed scope requirements.