City of Hendersonville Urban Forestry Consulting Services RFP # 271565001 - 2026
City of HendersonvilleCity · Hendersonville, NC- Due
- Nov 6, 2026
- 4 days left
- Posted
- Oct 19, 2026
- Duration
- 36 months
- Primary contact
- Caitlyn Gendusa
- (828) 712-4464
The 30-second brief
The City of Hendersonville is seeking qualified professional urban forestry consulting services to complete a Tree Canopy Cover Assessment, Tree Inventory, and Urban Forestry Management Plan. The project provides a comprehensive, data-driven framework for long-term management, maintenance, protection, and enhancement of the urban forest. The anticipated inventory area includes approximately 69.31 centerline miles of City street right-of-way and 298.92 acres of City parks and public properties. Submissions are due by November 6, 2026, at 2:00 PM EST.
Tree Canopy Cover Assessment and supporting GIS data; Tree Inventory database, GIS files, And inventory report; Urban Forestry Management Plan; prioritized implementation/action matrix; required maps, Figures, Metadata, And data dictionaries; executive summary; final presentation materials
Company Background and Experience 15%, Capability Statement and Forestry Work Samples 30%, Project Team/Staff Qualifications 20%, Project Understanding, Schedule, and Implementation Approach 25%, Total Price 10%
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Summary
The City of Hendersonville is seeking qualified professional urban forestry consulting services to complete a Tree Canopy Cover Assessment, Tree Inventory, and Urban Forestry Management Plan.
The project provides a comprehensive, data-driven framework for long-term management, maintenance, protection, and enhancement of the urban forest. The anticipated inventory area includes approximately 69.31 centerline miles of City street right-of-way and 298.92 acres of City parks and public properties. Submissions are due by November 6, 2026, at 2:00 PM EST.
EVALUATION CRITERIA
7- Company Background and Experience 15%
- Capability Statement and Forestry Work Samples 30%
- Project Team/Staff Qualifications 20%
- Project Understanding
- Schedule
- Implementation Approach 25%
- Total Price 10%
REQUIRED DELIVERABLES
7- Tree Canopy Cover Assessment and supporting GIS data
- Tree Inventory database, GIS files, And inventory report
- Urban Forestry Management Plan
- Prioritized implementation/action matrix
- Required maps, Figures, Metadata, And data dictionaries
- Executive summary
- Final presentation materials
REQUIRED ATTACHMENTS
3- Bid Response Sheet
- Addenda Receipt
- Certification Regarding Lobbying
- Submit to
- Caitlyn Gendusa, Public Services, 305 Williams St., Hendersonville, NC 28792; [email protected]
- Scope location
- Hendersonville, NC
Questions about this RFP
How do I respond to this RFP from City of Hendersonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Caitlyn Gendusa, Public Services, 305 Williams St., Hendersonville, NC 28792; [email protected]. For questions, contact Caitlyn Gendusa.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hendersonville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Caitlyn Gendusa at (828) 712-4464. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree Canopy Cover Assessment and supporting GIS data; Tree Inventory database, GIS files, And inventory report; Urban Forestry Management Plan; prioritized implementation/action matrix; required maps, Figures, Metadata, And data dictionaries; executive summary; final presentation materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background and Experience 15%, Capability Statement and Forestry Work Samples 30%, Project Team/Staff Qualifications 20%, Project Understanding, Schedule, and Implementation Approach 25%, Tota..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hendersonville?
All active and historical solicitations from City of Hendersonville are tracked and searchable. As a city agency, City of Hendersonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 36 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Response Sheet, Addenda Receipt, Certification Regarding Lobbying. Review the full document from City of Hendersonville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hendersonville, NC. Review the full solicitation for detailed scope requirements.