City of Hendersonville - Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall - 27-0012 (2026)
City of HendersonvilleCity · Hendersonville, TN- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Primary contact
- Todd Baun
- (615) 822-1016
The 30-second brief
The City of Hendersonville seeks sealed bids for the HVAC replacement project at City Hall under solicitation number 27-0012. The scope requires furnishing and installing replacement Trane packaged units, including a 7.5-ton unit, a 3-ton unit, and three 4-ton units, equipped with seismic curb adapters and 5-year parts and compressor warranties along with a 1-year labor warranty. Additional work involves structural analysis for roof load capacities, removal and disposal of existing HVAC equipment, crane services, electrical and mechanical connections, and compliance with ASHRAE standards, NFPA 70, and the International Mechanical Code. Bids are due by October 16, 2026, at 1:00 PM (CST) at Hendersonville City Hall, Public Works Department, 101 Maple Drive North, Hendersonville, TN 37075, with questions due by October 7, 2026.
Package Unit 001 – 7.5-Ton Trane – Furnish and Install; Package Unit 002 – 3-Ton Trane – Furnish and Install; Package Units 004, 005, And 006 – 4 Ton Trane – Furnish and Install; Structural Analysis & Engineering Evaluation; Crane Services – Initial Six (6) Hours for Removal and Installation of Rooftop HVAC Units
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Summary
The City of Hendersonville seeks sealed bids for the HVAC replacement project at City Hall under solicitation number 27-0012.
The scope requires furnishing and installing replacement Trane packaged units, including a 7.5-ton unit, a 3-ton unit, and three 4-ton units, equipped with seismic curb adapters and 5-year parts and compressor warranties along with a 1-year labor warranty. Additional work involves structural analysis for roof load capacities, removal and disposal of existing HVAC equipment, crane services, electrical and mechanical connections, and compliance with ASHRAE standards, NFPA 70, and the International Mechanical Code. Bids are due by October 16, 2026, at 1:00 PM (CST) at Hendersonville City Hall, Public Works Department, 101 Maple Drive North, Hendersonville, TN 37075, with questions due by October 7, 2026.
REQUIRED DELIVERABLES
5- Package Unit 001 – 7.5-Ton Trane – Furnish and Install
- Package Unit 002 – 3-Ton Trane – Furnish and Install
- Package Units 004, 005, And 006 – 4 Ton Trane – Furnish and Install
- Structural Analysis & Engineering Evaluation
- Crane Services – Initial Six (6) Hours for Removal and Installation of Rooftop HVAC Units
REQUIRED ATTACHMENTS
11- Completed and Signed Bid Submittal Checklist
- Contractor and Applicable Subcontractor License Information
- Completed Bid Proposal Submittal Form and Bid Proposal Pricing Sheet
- Acknowledgment of All Addenda Issued
- Acknowledgment of Liquidated Damages Requirement
- Proof of Insurance or Evidence of Insurability
- List of Relevant Equipment
- Qualifications Statement / Company Capability Information
- Acknowledgement of Performance Bond and Payment Bond Information Requirement
- Title VI Compliance Form
- Proposed Project Schedule with Anticipated Working Days
- Submit to
- Public Works Department, Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075
- Scope location
- Hendersonville, TN
Questions about this BID
How do I respond to this Bid from City of Hendersonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Public Works Department, Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075. For questions, contact Todd Baun.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Hendersonville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Baun at (615) 822-1016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Package Unit 001 – 7.5-Ton Trane – Furnish and Install; Package Unit 002 – 3-Ton Trane – Furnish and Install; Package Units 004, 005, And 006 – 4 Ton Trane – Furnish and Install; Structural Analysis & Engineering Evaluation; Crane Services – Initial Six (6) Hours for Removal and Installation of Roof. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Hendersonville?
All active and historical solicitations from City of Hendersonville are tracked and searchable. As a city agency, City of Hendersonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and Signed Bid Submittal Checklist, Contractor and Applicable Subcontractor License Information, Completed Bid Proposal Submittal Form and Bid Proposal Pricing Sheet, Acknowledgment of All A. Review the full document from City of Hendersonville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hendersonville, TN. Review the full solicitation for detailed scope requirements.