City of Hendersonville Annual Fireworks Display, Bid No. 27-0015 - Drakes Creek Park
City of HendersonvilleCity · Hendersonville, TN- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Andy Gilley
The 30-second brief
The City of Hendersonville Parks Department is seeking sealed bids from qualified vendors to furnish all materials, labor, and equipment necessary to provide a full-service professional fireworks display for the annual Freedom Fest held on July 3rd at Drakes Creek Park. The scope includes a complete pyrotechnic display package of approximately 20 to 25 minutes in duration, meeting all safety standards, licensing requirements, and Tennessee State Fire Marshal regulations. Bids are due by October 16, 2026, at 10:00 AM CST, with a pre-submittal question deadline of October 9, 2026, at 1:00 PM. The initial contract term is for one year covering the July 3, 2027 event, with options for up to four additional one-year renewal periods.
Complete Fireworks Display Package – approx. 20–25 mins
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Summary
The City of Hendersonville Parks Department is seeking sealed bids from qualified vendors to furnish all materials, labor, and equipment necessary to provide a full-service professional fireworks display for the annual Freedom Fest held on July 3rd at Drakes Creek Park.
The scope includes a complete pyrotechnic display package of approximately 20 to 25 minutes in duration, meeting all safety standards, licensing requirements, and Tennessee State Fire Marshal regulations. Bids are due by October 16, 2026, at 10:00 AM CST, with a pre-submittal question deadline of October 9, 2026, at 1:00 PM. The initial contract term is for one year covering the July 3, 2027 event, with options for up to four additional one-year renewal periods.
REQUIRED DELIVERABLES
Complete Fireworks Display Package – approx. 20–25 mins
REQUIRED ATTACHMENTS
16- Completed and Signed Bid Submittal Checklist
- Completed Bid Proposal Submittal Form
- Completed and Signed Bid Proposal Submittal Pricing Sheet
- Completed
- Signed
- Notarized Indemnification Agreement – Attachment I
- Acknowledgment of All Addenda Issued
- Proof of Insurance or Evidence of Insurability
- Completed Qualifications and Equipment Information
- Custom Fireworks Display Portfolio
- References as indicated on Specifications – Attachment II
- Copies of current applicable fireworks licenses
- Certifications
- Registrations
- Credentials
- Title VI Compliance Form
- Submit to
- Finance Department, Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075 or via email to [email protected]
- Duration
- 60 months
- Scope location
- Hendersonville, TN
Questions about this BID
How do I respond to this Bid from City of Hendersonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Department, Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075 or via email to [email protected]. For questions, contact Andy Gilley.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Hendersonville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andy Gilley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete Fireworks Display Package – approx. 20–25 mins. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Hendersonville?
All active and historical solicitations from City of Hendersonville are tracked and searchable. As a city agency, City of Hendersonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and Signed Bid Submittal Checklist, Completed Bid Proposal Submittal Form, Completed and Signed Bid Proposal Submittal Pricing Sheet, Completed, Signed, and Notarized Indemnification Agreeme. Review the full document from City of Hendersonville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hendersonville, TN. Review the full solicitation for detailed scope requirements.