City of Hayward Third Party Administration of Workers' Compensation Benefits - 27-014 (2026)
City of HaywardCity · Hayward, CA- Due
- Dec 11, 2026
- 27 days left
- Posted
- Nov 12, 2026
- Contract term
- 3 years
- Primary contact
- July Cole
- (510) 583-8575
The 30-second brief
The City of Hayward is seeking proposals from qualified and licensed Third-Party Administrators (TPA) to provide workers' compensation claims administration services for the City's self-insured workers' compensation program. Services include reporting injuries, employee contact, lost time and salary information, training for managers and supervisors, assisting with early return to work programs, claimant service evaluation, and maintenance of claim files in accordance with California laws and PRISM standards. The contract term is expected to be for three years with two one-year options to renew. Proposals must be submitted electronically via the City's eProcurement Portal by 4:00 pm on December 11, 2026. A question submission deadline is set for November 19, 2026.
General Qualifications and Experience (30%), Responsiveness Screening (25%), Scope of Work / Program Description (25%), Budget (20%)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Hayward is seeking proposals from qualified and licensed Third-Party Administrators (TPA) to provide workers' compensation claims administration services for the City's self-insured workers' compensation program.
Services include reporting injuries, employee contact, lost time and salary information, training for managers and supervisors, assisting with early return to work programs, claimant service evaluation, and maintenance of claim files in accordance with California laws and PRISM standards. The contract term is expected to be for three years with two one-year options to renew. Proposals must be submitted electronically via the City's eProcurement Portal by 4:00 pm on December 11, 2026. A question submission deadline is set for November 19, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Bid Summary
- Statement of Experience and Qualifications
- Non-Collusion Declaration
- Signed addenda
- Insurance certificate
- Submit to
- https://secure.procurenow.com/portal/hayward-ca
- Duration
- 60 months
- Scope location
- Hayward, CA
Questions about this RFP
How do I respond to this RFP from City of Hayward?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/hayward-ca. For questions, contact July Cole.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hayward in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is July Cole at (510) 583-8575. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications and Experience (30%), Responsiveness Screening (25%), Scope of Work / Program Description (25%), Budget (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hayward?
All active and historical solicitations from City of Hayward are tracked and searchable. As a city agency, City of Hayward regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Summary, Statement of Experience and Qualifications, Non-Collusion Declaration, signed addenda, insurance certificate. Review the full document from City of Hayward for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. Review the full solicitation for detailed scope requirements.
