City of Germantown Potable Water Treatment Plant Chemical Hydrofluosilicic Acid 23% ITB COG2027-06
City of GermantownCity · Germantown, TN- Due
- Jul 10, 2026
- Deadline passed
- Posted
- Jun 25, 2026
- Contract term
- 1 year
- Primary contact
- Cathryn Perdue
- (901) 757-7260
The 30-second brief
The City of Germantown is soliciting bids under ITB COG2027-06 to secure a term contract for Hydrofluosilicic Acid 23% water treating chemicals, specifically in 550 lb drums. The contract term is for twelve months with options to extend for two additional twelve-month periods, totaling up to thirty-six months. Estimated quantities are based on a six-month peak consumption period from April to September, totaling approximately 7,000 gallons. Deliveries must be made F.O.B. destination to the water plant facility using a bob truck or 24-foot truck due to site limitations, with a minimum two-hour advance notice required. Bids are due by July 10, 2026, at 2:00 p.m. local time. A 5% bid bond or cashier's check may be required if specified in the final bid documents.
Bid Form, Signature Page, Contractor's Qualifications and Reference Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit, Material Specification Sheet, Material Safety Data Sheets
Lowest responsive responsible bidder, prices offered, quality of product/service, general reputation, conformity with specifications, delivery schedule, suitability for intended use, references
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Summary
The City of Germantown is soliciting bids under ITB COG2027-06 to secure a term contract for Hydrofluosilicic Acid 23% water treating chemicals, specifically in 550 lb drums.
The contract term is for twelve months with options to extend for two additional twelve-month periods, totaling up to thirty-six months. Estimated quantities are based on a six-month peak consumption period from April to September, totaling approximately 7,000 gallons. Deliveries must be made F.O.B. destination to the water plant facility using a bob truck or 24-foot truck due to site limitations, with a minimum two-hour advance notice required. Bids are due by July 10, 2026, at 2:00 p.m. local time. A 5% bid bond or cashier's check may be required if specified in the final bid documents.
EVALUATION CRITERIA
8- Lowest responsive responsible bidder
- Prices offered
- Quality of product/service
- General reputation
- Conformity with specifications
- Delivery schedule
- Suitability for intended use
- References
REQUIRED DELIVERABLES
6- Bid Form
- Signature Page
- Contractor's Qualifications and Reference Form
- Drug and Alcohol Testing Acknowledgment Statement and Affidavit
- Material Specification Sheet
- Material Safety Data Sheets
REQUIRED ATTACHMENTS
8- Bid Letter
- Signature Page
- Bid Form
- Contractor's Qualifications & References
- Contractor's Affidavit Alcohol Drug
- Title VI Form
- Statement of No Bid
- Contract
- Submit to
- 1930 S. Germantown Rd., Germantown, TN 38138
- Duration
- 36 months
- Scope location
- Germantown, TN
Questions about this ITB
How do I respond to this ITB from City of Germantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1930 S. Germantown Rd., Germantown, TN 38138. For questions, contact Cathryn Perdue.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Germantown in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathryn Perdue at (901) 757-7260. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Signature Page, Contractor's Qualifications and Reference Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit, Material Specification Sheet, Material Safety Data Sheets. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive responsible bidder, prices offered, quality of product/service, general reputation, conformity with specifications, delivery schedule, suitability for intended use, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Germantown?
All active and historical solicitations from City of Germantown are tracked and searchable. As a city agency, City of Germantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Letter, Signature Page, Bid Form, Contractor's Qualifications & References, Contractor's Affidavit Alcohol Drug, Title VI Form, Statement of No Bid, Contract. Review the full document from City of Germantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.