City of Gaithersburg Tree Planting and Maintenance Services RFP2027-002 2026
City of Gaithersburg, City of Gaithersburg, MD·City
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- Scope Location
- Gaithersburg, MD
- Submission Address
- [email protected]
SUMMARY
The City of Gaithersburg Department of Public Works (DPW) Environmental Services Division is soliciting bids for a firm-fixed price, indefinite-quantity, unit-price contract for tree planting and maintenance services. The scope includes the procurement, staging, planting, and removal of approximately 1,000 trees (1.5"-2.0" caliper) per planting season (October-April), alongside site preparation, pruning, routine inspections, fertilization, mulching, watering, and invasive species management. Work will primarily occur on City-owned park properties and some private properties. Bidders must have at least seven years of relevant experience and provide a Maryland DNR Licensed Tree Expert and an ISA Certified Arborist. Proposals are due by September 30, 2026, at 5:00 PM via email to [email protected]. A virtual pre-submission meeting is scheduled for September 8, 2026.
EVALUATION CRITERIA
Lowest Responsive Bid, Responsible Bidder, Minimum Qualifications
REQUIRED DELIVERABLES
Technical Proposal, Executive Summary, Capabilities and Qualifications, Financial Wellness, Pricing, Required Forms
REQUIRED ATTACHMENTS
Attachment A: Required Forms, Attachment B: Price Unit / Quotation Sheet, Attachment C: Additional Quotation Requirements, Exhibit A: Special Provisions and Technical Requirements, Exhibit B: Sample Contract Template, Exhibit C: Sample Task Order
REQUIRED STAFFING ROLES
Project Coordinator, Foreman/Landscape Foreman, Laborer, Certified Tree Expert, ISA Certified Arborist, Crew Leader, Flagger
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Gaithersburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Responsive Bid, Responsible Bidder, Minimum Qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gaithersburg?
All active and historical solicitations from City of Gaithersburg are tracked and searchable. As a city agency, City of Gaithersburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Required Forms, Attachment B: Price Unit / Quotation Sheet, Attachment C: Additional Quotation Requirements, Exhibit A: Special Provisions and Technical Requirements, Exhibit B: Sample C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gaithersburg for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gaithersburg in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaithersburg, MD. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Coordinator, Foreman/Landscape Foreman, Laborer, Certified Tree Expert, ISA Certified Arborist, Crew Leader, Flagger. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Executive Summary, Capabilities and Qualifications, Financial Wellness, Pricing, Required Forms. Proposals should clearly address how each deliverable will be met.
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