City of Gaithersburg Activity Center Gymnasium Lighting Replacement RFP2027-006
City of GaithersburgCity · Gaithersburg, MD- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
The 30-second brief
The City of Gaithersburg is seeking an experienced, qualified, and licensed electrical contractor for the replacement of the lighting system at the Activity Center gymnasiums located at 506 South Frederick Avenue. The scope includes providing all labor, materials, equipment, and coordination to replace existing metal halide fixtures with a new designed lighting system. The project requires working in two sequential phases to minimize impact on active program spaces and includes protecting a poured-in-place polyurethane floor. Offerors must be licensed in Maryland with at least five years of commercial electrical experience. A mandatory one-year warranty is required. Proposals are due October 7, 2026, by 5:00 PM via email. An optional pre-submission meeting is scheduled for September 15, 2026, at 11:00 AM.
Technical Proposal, Cost Proposal, Preliminary Work Plan, Preliminary Safety Plan, Site Utilization Plan, References, Financial Solvency Evidence
Understanding of the requirement and Technical Approach (20 pts), Offeror’s Staff Qualifications and Experience (30 pts), Pricing (50 pts)
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Summary
The City of Gaithersburg is seeking an experienced, qualified, and licensed electrical contractor for the replacement of the lighting system at the Activity Center gymnasiums located at 506 South Frederick Avenue.
The scope includes providing all labor, materials, equipment, and coordination to replace existing metal halide fixtures with a new designed lighting system. The project requires working in two sequential phases to minimize impact on active program spaces and includes protecting a poured-in-place polyurethane floor. Offerors must be licensed in Maryland with at least five years of commercial electrical experience. A mandatory one-year warranty is required. Proposals are due October 7, 2026, by 5:00 PM via email. An optional pre-submission meeting is scheduled for September 15, 2026, at 11:00 AM.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Cost Proposal
- Preliminary Work Plan
- Preliminary Safety Plan
- Site Utilization Plan
- References
- Financial Solvency Evidence
REQUIRED ATTACHMENTS
9- Addendum and Amendment Acknowledgement
- Affidavit of Qualification to Bid/Propose
- Bid/Proposal Submission Certification
- References
- List of Subcontractors
- Conflict of Interest Certification
- Litigation and Lien Information
- W-9
- Vendor Registration form
REQUIRED STAFFING
7- Submit to
- [email protected]
- Duration
- 2 months
- Scope location
- Gaithersburg, MD
Questions about this RFP
How do I respond to this RFP from City of Gaithersburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gaithersburg in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Master Electrician, Journeyperson Electrician, Apprentice Electrician, General laborer, Project Manager, Project Superintendent, Office admin. staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Preliminary Work Plan, Preliminary Safety Plan, Site Utilization Plan, References, Financial Solvency Evidence. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the requirement and Technical Approach (20 pts), Offeror’s Staff Qualifications and Experience (30 pts), Pricing (50 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gaithersburg?
All active and historical solicitations from City of Gaithersburg are tracked and searchable. As a city agency, City of Gaithersburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum and Amendment Acknowledgement, Affidavit of Qualification to Bid/Propose, Bid/Proposal Submission Certification, References, List of Subcontractors, Conflict of Interest Certification, Litiga. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gaithersburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaithersburg, MD. Review the full solicitation for detailed scope requirements.