City of Gaithersburg Election Modernization and Absentee Voting Feasibility Consulting Services RFP2027-004
City of GaithersburgCity · Gaithersburg, MD- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Contract term
- 1 year
- Primary contact
- Tanisha Briley
- (240) 805-1165
The 30-second brief
The City of Gaithersburg is seeking qualified consulting services to evaluate, develop, and support the implementation of an absentee voting model for future municipal elections. The consultant will perform a comprehensive analysis of voter participation, operational impacts, costs, and accessibility to transition from a hybrid model to an absentee system for the November 2027 election. Key tasks include data collection and review, stakeholder engagement, best practice reviews, and creating a detailed implementation roadmap. The total budget for this contract is not to exceed $50,000. Proposals are due by 5:00 PM on September 24, 2026, via email to [email protected]. An optional pre-submission meeting is scheduled for September 3, 2026, at 11:00 AM via Microsoft Teams.
Project kickoff meeting, Stakeholder engagement plan, Comprehensive written report, Continuous monitoring plan, Draft report presentation, Final comprehensive report
Understanding the Requirements and Technical Approach (25), Firm Qualifications and Staff Experience (30), Project Work Plan and Timeline (15), References (10), Pricing (20)
Hear what Gaithersburg plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Gaithersburg is seeking qualified consulting services to evaluate, develop, and support the implementation of an absentee voting model for future municipal elections.
The consultant will perform a comprehensive analysis of voter participation, operational impacts, costs, and accessibility to transition from a hybrid model to an absentee system for the November 2027 election. Key tasks include data collection and review, stakeholder engagement, best practice reviews, and creating a detailed implementation roadmap. The total budget for this contract is not to exceed $50,000. Proposals are due by 5:00 PM on September 24, 2026, via email to [email protected]. An optional pre-submission meeting is scheduled for September 3, 2026, at 11:00 AM via Microsoft Teams.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Project kickoff meeting
- Stakeholder engagement plan
- Comprehensive written report
- Continuous monitoring plan
- Draft report presentation
- Final comprehensive report
REQUIRED ATTACHMENTS
10- Addendum and Amendment Acknowledgement
- Affidavit of Qualification to Bid/Propose
- Bid/Proposal Submission Certification
- References
- List of Subcontractors
- Conflict of Interest Certification
- Litigation and Lien Information
- W-9
- Vendor Registration Form
- Price Proposal Sheet
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 10 months
- Scope location
- Gaithersburg, Maryland
Questions about this RFP
How do I respond to this RFP from City of Gaithersburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tanisha Briley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gaithersburg in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tanisha Briley at (240) 805-1165. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: professionals, paraprofessionals, support staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project kickoff meeting, Stakeholder engagement plan, Comprehensive written report, Continuous monitoring plan, Draft report presentation, Final comprehensive report. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding the Requirements and Technical Approach (25), Firm Qualifications and Staff Experience (30), Project Work Plan and Timeline (15), References (10), Pricing (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gaithersburg?
All active and historical solicitations from City of Gaithersburg are tracked and searchable. As a city agency, City of Gaithersburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum and Amendment Acknowledgement, Affidavit of Qualification to Bid/Propose, Bid/Proposal Submission Certification, References, List of Subcontractors, Conflict of Interest Certification, Litiga. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gaithersburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaithersburg, Maryland. Review the full solicitation for detailed scope requirements.