City of Falls Church - Camp and Class Recreational Programs - RFP 0815-21-CAC (2021)
City of Falls ChurchCity · Falls Church, VA- Due
- Oct 31, 2031
- 1815 days left
- Posted
- Aug 18, 2021
- Contract term
- 5 years
- Primary contact
- Jim Wise
- (703) 248-5007
The 30-second brief
The City of Falls Church is soliciting proposals from qualified providers to offer recreation program services, including youth camps (ages 3-18) and classes for all ages, for its Parks and Recreation Department. Activities include arts, crafts, hobbies, dance, excursion adventure, gymnastics, horseback riding, magic/clowning, martial arts, music, pets, fitness, science/nature, sports, technology, and theatre. This is an open solicitation through October 31, 2031, with recurring annual proposal due dates of February 15, April 15, and September 15 for various seasonal offerings. Services will be performed at the Falls Church Community Center, local schools, or other designated locations. The initial contract term is five years with an option for one additional five-year renewal. Submission requirements include Attachment C1 Forms Cover Page, Attachment C2 Authority to Transact Business in Virginia Form, Attachment C3 Company Information Form, Attachment C4 References Form, Attachment C5 Camp Proposal Form, Attachment C6 Class Proposal Form, RFP Addenda, and W-9.
Anticipated Community Interest in Program 20, Costs to Participants/Income Potential to the City 20, Staff qualifications/Experience 20, References/Prior Work with the City 20, Proposed Curriculum 20
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Summary
The City of Falls Church is soliciting proposals from qualified providers to offer recreation program services, including youth camps (ages 3-18) and classes for all ages, for its Parks and Recreation Department.
Activities include arts, crafts, hobbies, dance, excursion adventure, gymnastics, horseback riding, magic/clowning, martial arts, music, pets, fitness, science/nature, sports, technology, and theatre. This is an open solicitation through October 31, 2031, with recurring annual proposal due dates of February 15, April 15, and September 15 for various seasonal offerings. Services will be performed at the Falls Church Community Center, local schools, or other designated locations. The initial contract term is five years with an option for one additional five-year renewal. Submission requirements include Attachment C1 Forms Cover Page, Attachment C2 Authority to Transact Business in Virginia Form, Attachment C3 Company Information Form, Attachment C4 References Form, Attachment C5 Camp Proposal Form, Attachment C6 Class Proposal Form, RFP Addenda, and W-9.
EVALUATION CRITERIA
5- Anticipated Community Interest in Program 20
- Costs to Participants/Income Potential to the City 20
- Staff qualifications/Experience 20
- References/Prior Work with the City 20
- Proposed Curriculum 20
REQUIRED ATTACHMENTS
8- Attachment C1 Forms Cover Page
- Attachment C2 Authority to Transact Business in Virginia Form
- Attachment C3 Company Information Form
- Attachment C4 References Form
- Attachment C5 Camp Proposal Form
- Attachment C6 Class Proposal Form
- Any RFP Addenda
- W9
- Submit to
- [email protected] with copy to [email protected]
- Scope location
- Falls Church, Virginia
Questions about this RFP
How do I respond to this RFP from City of Falls Church?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 31, 2031. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] with copy to [email protected]. For questions, contact Jim Wise.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Falls Church in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Wise at (703) 248-5007. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Anticipated Community Interest in Program 20, Costs to Participants/Income Potential to the City 20, Staff qualifications/Experience 20, References/Prior Work with the City 20, Proposed Curriculum 20" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Falls Church?
All active and historical solicitations from City of Falls Church are tracked and searchable. As a city agency, City of Falls Church regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 31, 2031, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment C1 Forms Cover Page, Attachment C2 Authority to Transact Business in Virginia Form, Attachment C3 Company Information Form, Attachment C4 References Form, Attachment C5 Camp Proposal Form,. Review the full document from City of Falls Church for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Falls Church, Virginia. Review the full solicitation for detailed scope requirements.