City of Fairfax - Staffing and Service Levels Study Request For Proposals 2026
City of MatlockCity · Matlock, IA- Due
- Nov 12, 2026
- 1 day left
- Posted
- Oct 29, 2026
- Primary contact
- Jo Ann Beer
- (319) 846-2204
The 30-second brief
The City of Fairfax is seeking a qualified consultant to conduct an organization-wide services and staffing study to determine the appropriate service levels, employee counts, and contractual support. The study will assess current service types, adequacy, and quality across city departments, review human resources policies and benefits against comparable communities, and provide recommendations with cost projections and implementation plans. Proposals are due by November 12, 2026, and submission can be made in person, via USPS mail, or by email to the Project Contact. Evaluation criteria include understanding of the engagement, proposed services, firm capabilities, and contract price.
Written report outlining findings, Recommendations, And implementation plan; Estimate of cost or savings for each recommendation; Proposed schedule and implementation plan; Written HR report identifying policy provisions, Benchmarking benefits, And providing prioritized recommendations
Adherence to all conditions and requirements of the RFP, contractor's understanding of the engagement, exact type and nature of proposed services, contractor's capability, proposed contract price, ability/capacity/skill to fulfill the contract, character and experience, quality of performance on previous contracts, previous compliance with laws, sufficiency of financial resources
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Summary
The City of Fairfax is seeking a qualified consultant to conduct an organization-wide services and staffing study to determine the appropriate service levels, employee counts, and contractual support.
The study will assess current service types, adequacy, and quality across city departments, review human resources policies and benefits against comparable communities, and provide recommendations with cost projections and implementation plans. Proposals are due by November 12, 2026, and submission can be made in person, via USPS mail, or by email to the Project Contact. Evaluation criteria include understanding of the engagement, proposed services, firm capabilities, and contract price.
EVALUATION CRITERIA
10- Adherence to all conditions and requirements of the RFP
- Contractor's understanding of the engagement
- Exact type and nature of proposed services
- Contractor's capability
- Proposed contract price
- Ability/capacity/skill to fulfill the contract
- Character and experience
- Quality of performance on previous contracts
- Previous compliance with laws
- Sufficiency of financial resources
REQUIRED DELIVERABLES
4- Written report outlining findings, Recommendations, And implementation plan
- Estimate of cost or savings for each recommendation
- Proposed schedule and implementation plan
- Written HR report identifying policy provisions, Benchmarking benefits, And providing prioritized recommendations
REQUIRED ATTACHMENTS
3- Detailed fee schedule
- At least three references of similar clients
- Sample contract requested to be used
- Submit to
- Proposals should be submitted in person, via USPS postal mail, or email to the Project Contact: [email protected], PO Box 337, Fairfax, IA 52228
- Scope location
- Fairfax, IA
- Reported agency
- City of Fairfax
Questions about this RFP
How do I respond to this RFP from City of Matlock?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Proposals should be submitted in person, via USPS postal mail, or email to the Project Contact: [email protected], PO Box 337, Fairfax, IA 52228. For questions, contact Jo Ann Beer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Matlock in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jo Ann Beer at (319) 846-2204. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written report outlining findings, Recommendations, And implementation plan; Estimate of cost or savings for each recommendation; Proposed schedule and implementation plan; Written HR report identifying policy provisions, Benchmarking benefits, And providing prioritized recommendations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the RFP, contractor's understanding of the engagement, exact type and nature of proposed services, contractor's capability, proposed contract price, abi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Matlock?
All active and historical solicitations from City of Matlock are tracked and searchable. As a city agency, City of Matlock regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detailed fee schedule, at least three references of similar clients, sample contract requested to be used. Review the full document from City of Matlock for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfax, IA. Review the full solicitation for detailed scope requirements.