City of Edinburg Standby Emergency & Short-Term Equipment Rental Services - Bid #2027-11 (2026)
City of EdinburgCity · Edinburg, TX- Due
- Dec 1, 2026
- 18 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Dalinda Cardenas
- (956) 381-5635
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Summary
The City of Edinburg is seeking competitive bids from qualified heavy equipment rental vendors and authorized regional equipment dealers to establish comprehensive Master Rental Agreements (MRAs).
These agreements will secure guaranteed short-term equipment availability across four distinct service tiers to mitigate operational downtime, manage seasonal spikes, and support disaster recovery operations across collections, processing, and landfill facilities. Required equipment includes landfill trash compactors, commercial front-load garbage trucks, automated side loaders, high-head trash pumps, portable truck scales, track dozers, wheel loaders, portable generators, roll-off trucks, water trucks, excavators, hydro-vac trucks, mowers, shredders, dump trucks, utility vehicles, and various support tools. The 1-year contract features zero standby activation fees, pre-negotiated rate locks, and strict 4-hour to 72-hour delivery windows depending on equipment tier. Responses are due by December 1, 2026, at 3:00 pm, with a question deadline of November 20, 2026.
REQUIRED ATTACHMENTS
10- Insurance certificate
- General Questionnaire
- Litigation Disclosure form
- Conflict of Interest Disclosure form
- House Bill 89 Verification
- Senate Bill 13 Verification
- Senate Bill 19 Verification
- Non-Collusion Affidavit
- Conflict of Interest form (CIQ)
- Bidding Entity Information & Execution Form
- Submit to
- https://secure.procurenow.com/portal/cityofedinburg
- Duration
- 12 months
- Scope location
- Edinburg, TX
Questions about this BID
How do I respond to this Bid from City of Edinburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/cityofedinburg. For questions, contact Dalinda Cardenas.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Edinburg in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dalinda Cardenas at (956) 381-5635. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Edinburg?
All active and historical solicitations from City of Edinburg are tracked and searchable. As a city agency, City of Edinburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance certificate, General Questionnaire, Litigation Disclosure form, Conflict of Interest Disclosure form, House Bill 89 Verification, Senate Bill 13 Verification, Senate Bill 19 Verification, No. Review the full document from City of Edinburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.
