City of East Palo Alto Street Sweeping Professional Services RFP 2026
City of East Palo AltoCity · East Palo Alto, CA- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Primary contact
- Diana Tran
- (650) 853-3189
The 30-second brief
The City of East Palo Alto Public Works Department is seeking proposals from qualified firms to provide professional street sweeping services throughout the city. The scope includes sweeping approximately 114.66 center line miles of residential and light commercial streets, including heavy traffic areas, major arterials, and neighborhood streets. The contractor is responsible for the collection, transport, and disposal of an estimated 650 tons of debris annually. Requirements include at least five years of experience, proper licensing, and equipment not older than seven years. Proposals must include a work plan, staffing details, and a cost proposal based on curb miles and hourly rates for unscheduled/emergency services. Submittals are due by 4:00 P.M. on September 21, 2026.
Proposal Summary, Profile on Proposing Firm, Qualifications of the Firm, Work Plan, Proposed Innovations, Project Staffing, Proposal Exceptions, Proposal Costs Sheet and Rates
Quality and completeness of proposal, Quality performance and effectiveness, Experience of staff and firm, Financial stability, Ability to perform reliably and on schedule, Prior record of performance, Maintenance and repair capabilities, Compliance with laws and regulations
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Summary
The City of East Palo Alto Public Works Department is seeking proposals from qualified firms to provide professional street sweeping services throughout the city.
The scope includes sweeping approximately 114.66 center line miles of residential and light commercial streets, including heavy traffic areas, major arterials, and neighborhood streets. The contractor is responsible for the collection, transport, and disposal of an estimated 650 tons of debris annually. Requirements include at least five years of experience, proper licensing, and equipment not older than seven years. Proposals must include a work plan, staffing details, and a cost proposal based on curb miles and hourly rates for unscheduled/emergency services. Submittals are due by 4:00 P.M. on September 21, 2026.
EVALUATION CRITERIA
8- Quality and completeness of proposal
- Quality performance and effectiveness
- Experience of staff and firm
- Financial stability
- Ability to perform reliably and on schedule
- Prior record of performance
- Maintenance and repair capabilities
- Compliance with laws and regulations
REQUIRED DELIVERABLES
8- Proposal Summary
- Profile on Proposing Firm
- Qualifications of the Firm
- Work Plan
- Proposed Innovations
- Project Staffing
- Proposal Exceptions
- Proposal Costs Sheet and Rates
REQUIRED ATTACHMENTS
5- Exhibit A - Scope of Work
- Exhibit B - Insurance Requirements
- Exhibit C - Sample Table of Qualifications
- Exhibit D - Cost Proposal Form
- Exhibit E - Standard Contract and Agreement
REQUIRED STAFFING
5- Submit to
- 1960 Tate Street, East Palo Alto, CA 94303
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1960 Tate Street, East Palo Alto, CA 94303. For questions, contact Diana Tran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diana Tran at (650) 853-3189. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Street sweeper driver, Back-up driver, Supervisors, Managers, Teamster Group 3 level staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Summary, Profile on Proposing Firm, Qualifications of the Firm, Work Plan, Proposed Innovations, Project Staffing, Proposal Exceptions, Proposal Costs Sheet and Rates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and completeness of proposal, Quality performance and effectiveness, Experience of staff and firm, Financial stability, Ability to perform reliably and on schedule, Prior record of performance..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Scope of Work, Exhibit B - Insurance Requirements, Exhibit C - Sample Table of Qualifications, Exhibit D - Cost Proposal Form, Exhibit E - Standard Contract and Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.