City of East Palo Alto Community Forestry and Urban Forest Master Plan Services 2026
City of East Palo AltoCity · East Palo Alto, CA- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 5 years
- Primary contact
- Diana Tran
The 30-second brief
The City of East Palo Alto requests proposals from qualified contractors for ongoing, year-round community forestry planting, maintenance, and educational services to support its Urban Forest Master Plan. The scope includes planting 80 public and private trees annually, providing young tree care for up to 3 years, organizing 5 separate annual community events (such as Mayor Tree Planting & Celebration, Arbor Day, and bilingual tree walks), reviewing development proposals, and conducting outreach. Contractors must hold an active C-49 or D-49 contractor license, comply with ANSI A300 pruning and Z133 safety standards, and register with the California Department of Industrial Relations (DIR). Proposals are due by September 30, 2026, at 4:00 PM PST, with questions due by September 16, 2026. The initial contract term is five years with potential for two one-year extensions.
Public and private tree plantings including 3 years of young tree care for public trees, Development proposal reviews, Community outreach campaigns, Community events (Arbor Day, MLK Day, Mayor's Tree Planting and additional events upon request), On-call services
Responsiveness to the RFP 10%, Cost proposal 50%, Contractor's qualifications 20%, Professional reputation and references 20%
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Summary
The City of East Palo Alto requests proposals from qualified contractors for ongoing, year-round community forestry planting, maintenance, and educational services to support its Urban Forest Master Plan.
The scope includes planting 80 public and private trees annually, providing young tree care for up to 3 years, organizing 5 separate annual community events (such as Mayor Tree Planting & Celebration, Arbor Day, and bilingual tree walks), reviewing development proposals, and conducting outreach. Contractors must hold an active C-49 or D-49 contractor license, comply with ANSI A300 pruning and Z133 safety standards, and register with the California Department of Industrial Relations (DIR). Proposals are due by September 30, 2026, at 4:00 PM PST, with questions due by September 16, 2026. The initial contract term is five years with potential for two one-year extensions.
EVALUATION CRITERIA
4- Responsiveness to the RFP 10%
- Cost proposal 50%
- Contractor's qualifications 20%
- Professional reputation and references 20%
REQUIRED DELIVERABLES
Public and private tree plantings including 3 years of young tree care for public trees, Development proposal reviews, Community outreach campaigns, Community events (Arbor Day, MLK Day, Mayor's Tree Planting and additional events upon request), On-call services
REQUIRED ATTACHMENTS
6- Cost Proposal (Section 3)
- Contractor's Qualifications
- Reputation
- References (Section 6)
- Primary contact details
- Signed acknowledgment of addenda
- Submit to
- [email protected] or 1960 Tate Street, East Palo Alto, CA 94303
- Duration
- 60 months
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 1960 Tate Street, East Palo Alto, CA 94303. For questions, contact Diana Tran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diana Tran. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Public and private tree plantings including 3 years of young tree care for public trees, Development proposal reviews, Community outreach campaigns, Community events (Arbor Day, MLK Day, Mayor's Tree Planting and additional events upon request), On-call services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to the RFP 10%, Cost proposal 50%, Contractor's qualifications 20%, Professional reputation and references 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal (Section 3), Contractor's Qualifications, Reputation, and References (Section 6), primary contact details, signed acknowledgment of addenda. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.