City of East Palo Alto - Major Home Repair Services Program Administration - RFP 2026
City of East Palo AltoCity · East Palo Alto, CA- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Housing
- (650) 853-3189
The 30-second brief
The City of East Palo Alto seeks proposals from qualified organizations or firms to administer its Major Home Repair Program. The one-year contract, with two optional one-year extensions, is backed by an $800,000 allocation of Transient Occupancy Tax funds to provide grants of up to $30,000 for structural repairs, roof replacement/repair, electrical systems, plumbing, HVAC, weather proofing, lead remediation, and accessibility improvements for low-income homeowners and renters. Proposals must be submitted electronically by November 2, 2026, at 12:00 pm PST, and include a cover letter, service delivery plan, itemized time and materials budget in excel format, client references, and resumes. Evaluation criteria prioritize approach to program guidelines, experience in California cities, key personnel qualifications, responsiveness, and cost proposal reasonableness.
Approach to implementation of the Major Home Repairs Program Guidelines (20), Experience providing major home repairs services for cities in California (15), Accessibility of key personnel and ability to respond to the public, the City and other stakeholders in a timely manner (15), Quality of proposal and responses to specific questions included in this RFP (10), Relevant qualifications of key personnel assigned to this project (10), Understanding of the City’s objectives (10), Reasonableness of fees and cost proposal (10), References (10)
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Summary
The City of East Palo Alto seeks proposals from qualified organizations or firms to administer its Major Home Repair Program.
The one-year contract, with two optional one-year extensions, is backed by an $800,000 allocation of Transient Occupancy Tax funds to provide grants of up to $30,000 for structural repairs, roof replacement/repair, electrical systems, plumbing, HVAC, weather proofing, lead remediation, and accessibility improvements for low-income homeowners and renters. Proposals must be submitted electronically by November 2, 2026, at 12:00 pm PST, and include a cover letter, service delivery plan, itemized time and materials budget in excel format, client references, and resumes. Evaluation criteria prioritize approach to program guidelines, experience in California cities, key personnel qualifications, responsiveness, and cost proposal reasonableness.
EVALUATION CRITERIA
Approach to implementation of the Major Home Repairs Program Guidelines (20), Experience providing major home repairs services for cities in California (15), Accessibility of key personnel and ability to respond to the public, the City and other stakeholders in a timely manner (15), Quality of proposal and responses to specific questions included in this RFP (10), Relevant qualifications of key personnel assigned to this project (10), Understanding of the City’s objectives (10), Reasonableness of fees and cost proposal (10), References (10)
REQUIRED ATTACHMENTS
6- Cover letter
- Budget in excel (.xlsx or .csv) format
- Staff resumes
- Three client references
- Signed addenda
- Insurance certifications
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Housing.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Housing at (650) 853-3189. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach to implementation of the Major Home Repairs Program Guidelines (20), Experience providing major home repairs services for cities in California (15), Accessibility of key personnel and ability..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, budget in excel (.xlsx or .csv) format, staff resumes, three client references, signed addenda, insurance certifications. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.