City of East Palo Alto - Measure HH Workforce Development Program Master Contractor and Program Evaluator RFP 2026
City of East Palo AltoCity · East Palo Alto, CA- Due
- Nov 16, 2026
- 31 days left
- Posted
- Oct 9, 2026
- Contract term
- 6 years
- Primary contact
- Karen Camacho
- (555) 123-4567
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THE 30-SECOND BRIEF
The City of East Palo Alto requests proposals for workforce program development and evaluation services supporting Measure HH, a voter-approved parcel tax expected to generate $1.7 million annually. The City seeks qualified organizations to fill two distinct Service Areas: a Master Contractor and a Program Evaluator, with anticipated contract terms of six years and potential one-to-two-year extensions. The Master Contractor will build partnerships among employers, training providers, unions, and community organizations to expand career exploration, work-based learning, internships, apprenticeships, and employment opportunities, including administering fellowship and scholarship opportunities of up to $80,000. The Program Evaluator will develop and implement a standardized system for data collection, reporting, program evaluation, and longitudinal tracking to measure participant trajectories and ensure voter accountability. An optional Pre-Bid Conference will be held via Microsoft Teams on October 23, 2026, from 11:00 a.m. to 12:00 p.m. PST. Questions are due by October 30, 2026, and proposals must be submitted electronically to [email protected] by November 16, 2026, at 12:00 p.m. PST.
Quality of proposal and responses to specific questions, Understanding of City's objectives, Relevant qualifications of key personnel, Accessibility of key personnel and responsiveness, Approach to implementation of Scope of Services, Knowledge and experience working in East Palo Alto, Reasonableness of fees and cost proposal, Cost effectiveness and ability to leverage outside funding, Experience providing relevant services for cities in California, References
SUMMARY
The City of East Palo Alto requests proposals for workforce program development and evaluation services supporting Measure HH, a voter-approved parcel tax expected to generate $1.7 million annually.
The City seeks qualified organizations to fill two distinct Service Areas: a Master Contractor and a Program Evaluator, with anticipated contract terms of six years and potential one-to-two-year extensions. The Master Contractor will build partnerships among employers, training providers, unions, and community organizations to expand career exploration, work-based learning, internships, apprenticeships, and employment opportunities, including administering fellowship and scholarship opportunities of up to $80,000. The Program Evaluator will develop and implement a standardized system for data collection, reporting, program evaluation, and longitudinal tracking to measure participant trajectories and ensure voter accountability. An optional Pre-Bid Conference will be held via Microsoft Teams on October 23, 2026, from 11:00 a.m. to 12:00 p.m. PST. Questions are due by October 30, 2026, and proposals must be submitted electronically to [email protected] by November 16, 2026, at 12:00 p.m. PST.
EVALUATION CRITERIA
10- Quality of proposal and responses to specific questions
- Understanding of City's objectives
- Relevant qualifications of key personnel
- Accessibility of key personnel and responsiveness
- Approach to implementation of Scope of Services
- Knowledge and experience working in East Palo Alto
- Reasonableness of fees and cost proposal
- Cost effectiveness and ability to leverage outside funding
- Experience providing relevant services for cities in California
- References
REQUIRED ATTACHMENTS
Cover Letter, Professional staff staffing rates and team details, Project cost/budget and fee structure in excel format (.xlsx or .csv), Examples of relevant work, At least three (3) client references, Conflict of Interest Statement, Acknowledgment of City's insurance and contracting requirements
- Submit to
- [email protected]
- Duration
- 72 months
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Karen Camacho.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Camacho at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposal and responses to specific questions, Understanding of City's objectives, Relevant qualifications of key personnel, Accessibility of key personnel and responsiveness, Approach to im..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Professional staff staffing rates and team details, Project cost/budget and fee structure in excel format (.xlsx or .csv), Examples of relevant work, At least three (3) client references. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.