City of East Palo Alto Summer Park Activation Multi-Year RFP 2027
City of East Palo AltoCity · East Palo Alto, CA- Due
- Nov 30, 2026
- 29 days left
- Posted
- Oct 28, 2026
- Contract term
- 3 years
- Primary contact
- Community Services Division
- (650) 853-5905
The 30-second brief
The City of East Palo Alto is seeking qualified local business entities with at least four years of prior contracted or demonstrated partnership to provide park and recreation programming for youth, seniors, and families. The scope encompasses community outreach and engagement, recreation program design, event operations, and project management across city parks and facilities including Martin Luther King Jr. Park, Jack Farrell Park, Cooley Landing Educational Center, Bell Street Park, and Joel Davis Park. Vendors are required to deliver recurring weekly programming, participate in community events and council hearings, collect digital participant registration data, and distribute program surveys. The submission deadline is November 30, 2026, with a mandatory informational session on November 9, 2026.
Quality and Completeness, Experience, Staff, Organization, Specific Management Approach, Reputation, Familiarity with Locality, Program Impact and Uniqueness
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Summary
The City of East Palo Alto is seeking qualified local business entities with at least four years of prior contracted or demonstrated partnership to provide park and recreation programming for youth, seniors, and families.
The scope encompasses community outreach and engagement, recreation program design, event operations, and project management across city parks and facilities including Martin Luther King Jr. Park, Jack Farrell Park, Cooley Landing Educational Center, Bell Street Park, and Joel Davis Park. Vendors are required to deliver recurring weekly programming, participate in community events and council hearings, collect digital participant registration data, and distribute program surveys. The submission deadline is November 30, 2026, with a mandatory informational session on November 9, 2026.
EVALUATION CRITERIA
8- Quality and Completeness
- Experience
- Staff
- Organization
- Specific Management Approach
- Reputation
- Familiarity with Locality
- Program Impact and Uniqueness
REQUIRED ATTACHMENTS
12- Cover Letter
- Work Plan and Schedule
- Marketing Plan & Past Success
- Approach and Understanding
- Remote Programming Protocol
- Insurance
- Firm and Personnel Experience
- Resumes
- Proposed Budget
- Complete Program Information Form
- East Palo Alto Business License
- Application & Proposal Checklist
- Submit to
- [email protected]
- Duration
- 32 months
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Community Services Division.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Community Services Division at (650) 853-5905. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and Completeness, Experience, Staff, Organization, Specific Management Approach, Reputation, Familiarity with Locality, Program Impact and Uniqueness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Work Plan and Schedule, Marketing Plan & Past Success, Approach and Understanding, Remote Programming Protocol, Insurance, Firm and Personnel Experience, Resumes, Proposed Budget, Comple. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.