City of East Palo Alto Major Home Repair Program Administration Services RFP 2026
City of East Palo AltoCity · East Palo Alto, CA- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 1 year
The 30-second brief
The City of East Palo Alto invites proposals from qualified organizations or firms to provide Major Home Repair Services to low-income homeowners and renters. The selected operator will administer an $800,000 allocation funded by Transient Occupancy Tax to provide grants of up to $30,000 for at least 22 households, covering structural repairs, roof replacement, plumbing, electrical, HVAC, weatherproofing, lead remediation, and accessibility improvements. The contract term is one year with the possibility of two one-year extensions. Proposals are due by Monday, November 2, 2026, at 12:00 pm (noon) via email to [email protected], with a pre-submittal question deadline of October 5, 2026. Evaluation criteria include experience providing major home repairs for California cities, key personnel qualifications, program implementation approach, and cost reasonableness.
Quality of proposal and responses to specific questions (10), Experience providing major home repairs services for cities in California (15), Relevant qualifications of key personnel assigned to this project (10), Accessibility of key personnel and ability to respond to the public, the City and other stakeholders in a timely manner (15), Understanding of the City's objectives (10), Approach to implementation of the Major Home Repairs Program Guidelines (20), Reasonableness of fees and cost proposal (10), References (10)
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Summary
The City of East Palo Alto invites proposals from qualified organizations or firms to provide Major Home Repair Services to low-income homeowners and renters.
The selected operator will administer an $800,000 allocation funded by Transient Occupancy Tax to provide grants of up to $30,000 for at least 22 households, covering structural repairs, roof replacement, plumbing, electrical, HVAC, weatherproofing, lead remediation, and accessibility improvements. The contract term is one year with the possibility of two one-year extensions. Proposals are due by Monday, November 2, 2026, at 12:00 pm (noon) via email to [email protected], with a pre-submittal question deadline of October 5, 2026. Evaluation criteria include experience providing major home repairs for California cities, key personnel qualifications, program implementation approach, and cost reasonableness.
EVALUATION CRITERIA
Quality of proposal and responses to specific questions (10), Experience providing major home repairs services for cities in California (15), Relevant qualifications of key personnel assigned to this project (10), Accessibility of key personnel and ability to respond to the public, the City and other stakeholders in a timely manner (15), Understanding of the City's objectives (10), Approach to implementation of the Major Home Repairs Program Guidelines (20), Reasonableness of fees and cost proposal (10), References (10)
REQUIRED ATTACHMENTS
cover letter, itemized time and materials budget in excel (.xlsx or .csv) format, staff resumes, three client references, evidence of compliance with insurance requirements, signed agreement or list of proposed changes
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposal and responses to specific questions (10), Experience providing major home repairs services for cities in California (15), Relevant qualifications of key personnel assigned to this..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: cover letter, itemized time and materials budget in excel (.xlsx or .csv) format, staff resumes, three client references, evidence of compliance with insurance requirements, signed agreement or list o. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.