City of East Palo Alto Professional As-Needed Arborist Consulting Services RFP 2026
City of East Palo AltoCity · East Palo Alto, CA- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Contract term
- 2 years
- Primary contact
- Salifu Yakubu
- (650) 853-3151
The 30-second brief
The City of East Palo Alto is requesting proposals from qualified arborist consultants to provide professional arboricultural services for the Community and Economic Development Department (CEDD). The selected consultant will advise staff on tree-related matters, including tree removal applications, landscaping proposals, and development review applications. Key tasks include reviewing arborist reports and tree inventories, conducting site visits and inspections, attending public hearings, and verifying tree protection measures. Proposers must be ISA Certified and have extensive experience as on-call professional arborist consultants. The initial contract term is two years with an optional two-year extension. Proposals are due by 2:00 P.M. on September 21, 2026, via email to Janet Nunez-Aguilar.
Electronic Copy of Proposal, Fee Schedule, References, Letter of Transmittal, Technical Proposal, Cost Proposal
Vendor Qualifications and Experience (20%), Staff Qualifications and Responsiveness (20%), References (10%), Proposed Methodology (20%), Required Skills/Credentials (20%), Fee Proposal and Cost Estimates (10%)
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Summary
The City of East Palo Alto is requesting proposals from qualified arborist consultants to provide professional arboricultural services for the Community and Economic Development Department (CEDD).
The selected consultant will advise staff on tree-related matters, including tree removal applications, landscaping proposals, and development review applications. Key tasks include reviewing arborist reports and tree inventories, conducting site visits and inspections, attending public hearings, and verifying tree protection measures. Proposers must be ISA Certified and have extensive experience as on-call professional arborist consultants. The initial contract term is two years with an optional two-year extension. Proposals are due by 2:00 P.M. on September 21, 2026, via email to Janet Nunez-Aguilar.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Electronic Copy of Proposal
- Fee Schedule
- References
- Letter of Transmittal
- Technical Proposal
- Cost Proposal
REQUIRED ATTACHMENTS
4- Contractor and Professional Services Agreement
- Tree Removal Process
- Urban Forest Master Plan
- Municipal Code Chapter 18.28
REQUIRED STAFFING
5- Submit to
- [email protected]; [email protected]
- Scope location
- East Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of East Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]; [email protected]. For questions, contact Salifu Yakubu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of East Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Salifu Yakubu at (650) 853-3151. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal supervisory staff, management staff, managers, supervisors, specialists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic Copy of Proposal, Fee Schedule, References, Letter of Transmittal, Technical Proposal, Cost Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Qualifications and Experience (20%), Staff Qualifications and Responsiveness (20%), References (10%), Proposed Methodology (20%), Required Skills/Credentials (20%), Fee Proposal and Cost Estima..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of East Palo Alto?
All active and historical solicitations from City of East Palo Alto are tracked and searchable. As a city agency, City of East Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor and Professional Services Agreement, Tree Removal Process, Urban Forest Master Plan, Municipal Code Chapter 18.28. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of East Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Palo Alto, CA. Review the full solicitation for detailed scope requirements.