City of Dundee City Planning Services RFP 2026
City of DundeeCity · Dundee, OR- Due
- Mar 9, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Contract term
- 3 years
- Primary contact
- Courtney Patterson
- (503) 538-3922
The 30-second brief
The City of Dundee is seeking proposals from qualified individuals or firms to provide city planning services, including review of land use applications, community engagement, long-term planning, and economic development. The selected proposer will serve as the City's planner for a NTE amount of $80,000 annually.
Review of Development Code and ordinances, Facilitation of land use applications, Management of pre-application conferences, Customer service, Coordination with City staff, Staffing of Planning Commission and City Council, Holding office hours, Community engagement, Support for urban renewal agency, Other city planning activities.
Qualifications of Proposer, Qualifications of Proposer Team, Proposed approach/work plan, Reference checks, Fee Proposal
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Summary
The City of Dundee is seeking proposals from qualified individuals or firms to provide city planning services, including review of land use applications, community engagement, long-term planning, and economic development.
The selected proposer will serve as the City's planner for a NTE amount of $80,000 annually.
EVALUATION CRITERIA
5- Qualifications of Proposer
- Qualifications of Proposer Team
- Proposed approach/work plan
- Reference checks
- Fee Proposal
REQUIRED DELIVERABLES
10- Review of Development Code and ordinances
- Facilitation of land use applications
- Management of pre-application conferences
- Customer service
- Coordination with City staff
- Staffing of Planning Commission and City Council
- Holding office hours
- Community engagement
- Support for urban renewal agency
- Other city planning activities
REQUIRED ATTACHMENTS
7- Cover Letter
- Qualifications
- Proposer's Team
- Approach/Work Plan
- Professional References
- Fee Proposal
- Nondiscrimination affirmation
- Submit to
- Dundee City Hall, 520 SW 5th Street, P.O. Box 220, Dundee, Oregon 97115
- Duration
- 60 months
- Scope location
- Dundee, Oregon
Questions about this RFP
How do I respond to this RFP from City of Dundee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Dundee City Hall, 520 SW 5th Street, P.O. Box 220, Dundee, Oregon 97115. For questions, contact Courtney Patterson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dundee in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Courtney Patterson at (503) 538-3922. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Review of Development Code and ordinances, Facilitation of land use applications, Management of pre-application conferences, Customer service, Coordination with City staff, Staffing of Planning Commission and City Council, Holding office hours, Community engagement, Support for urban renewal agency,. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Proposer, Qualifications of Proposer Team, Proposed approach/work plan, Reference checks, Fee Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dundee?
All active and historical solicitations from City of Dundee are tracked and searchable. As a city agency, City of Dundee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Qualifications, Proposer's Team, Approach/Work Plan, Professional References, Fee Proposal, Nondiscrimination affirmation. Review the full document from City of Dundee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dundee, Oregon. Review the full solicitation for detailed scope requirements.