City of Derby Rock River Rapids Concessionaire RFP 2025
City of DerbyCity · Derby, KS- Due
- Nov 17, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Primary contact
- Hannah Baker
The 30-second brief
The City of Derby is seeking proposals from vendors to provide concessions at Rock River Rapids. The scope of services includes operating concession stands, offering food and beverages, and potentially other services. Proposals will be evaluated based on quality, references, availability, and capability, not solely on price.
E-mailed proposal, Two hard copies of the Response Form, Comprehensive proposal
Quality, references, availability or capability, experience, price, turnaround time
Hear what Derby plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Derby is seeking proposals from vendors to provide concessions at Rock River Rapids.
The scope of services includes operating concession stands, offering food and beverages, and potentially other services. Proposals will be evaluated based on quality, references, availability, and capability, not solely on price.
EVALUATION CRITERIA
6- Quality
- References
- Availability or capability
- Experience
- Price
- Turnaround time
REQUIRED DELIVERABLES
3- E-mailed proposal
- Two hard copies of the Response Form
- Comprehensive proposal
REQUIRED ATTACHMENTS
5- Response Form
- Proposed menu selections and pricing
- Equipment needed and requests for purchase
- Certificate of insurance
- Three references
- Submit to
- 611 N. Mulberry Road, Suite 300, Derby, KS 67037
- Scope location
- Derby, Kansas
Questions about this RFP
How do I respond to this RFP from City of Derby?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 611 N. Mulberry Road, Suite 300, Derby, KS 67037. For questions, contact Hannah Baker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Derby in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hannah Baker. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: E-mailed proposal, Two hard copies of the Response Form, Comprehensive proposal. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, references, availability or capability, experience, price, turnaround time" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Derby?
All active and historical solicitations from City of Derby are tracked and searchable. As a city agency, City of Derby regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Form, proposed menu selections and pricing, equipment needed and requests for purchase, certificate of insurance, three references. Review the full document from City of Derby for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Derby, Kansas. Review the full solicitation for detailed scope requirements.