City of Cranbrook - Janitorial Services - RFP CRA2026-R-008 (2026)
City of CranbrookCity · Cranbrook, BC- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 1 year
- Primary contact
- Melissa Wilhelm
- (250) 489-0265
The 30-second brief
The City of Cranbrook is requesting proposals for janitorial services across four facilities: City Hall, Engineering Building, Cranbrook Public Library, and Manual Training School Meeting & Small Conference Centre. The scope includes daily, weekly, monthly, biannual, and annual cleaning services such as floor care, window washing, trash removal, and restroom sanitization. The initial contract term is one year with the option for three separate one-year extensions. Submissions are due by October 15, 2026, at 2:30 PM Mountain Time, via BC Bid or hard copy to City Hall. A non-mandatory site tour is scheduled for October 8, 2026.
Fees for Services: 25, Qualifications and Experience: 25, References: 25, Operational Plan: 20, Quality of Equipment: 5
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Summary
The City of Cranbrook is requesting proposals for janitorial services across four facilities: City Hall, Engineering Building, Cranbrook Public Library, and Manual Training School Meeting & Small Conference Centre.
The scope includes daily, weekly, monthly, biannual, and annual cleaning services such as floor care, window washing, trash removal, and restroom sanitization. The initial contract term is one year with the option for three separate one-year extensions. Submissions are due by October 15, 2026, at 2:30 PM Mountain Time, via BC Bid or hard copy to City Hall. A non-mandatory site tour is scheduled for October 8, 2026.
EVALUATION CRITERIA
5- Fees for Services: 25
- Qualifications and Experience: 25
- References: 25
- Operational Plan: 20
- Quality of Equipment: 5
REQUIRED ATTACHMENTS
Summary Form of Proposal
- Submit to
- www.bcbid.gov.bc.ca or City Hall, 40-10th Ave S, Cranbrook, BC V1C 2M8
- Duration
- 48 months
- Scope location
- Cranbrook, BC
- Projected sq ft
- 26,023 sq ft
Questions about this RFP
How do I respond to this RFP from City of Cranbrook?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bcbid.gov.bc.ca or City Hall, 40-10th Ave S, Cranbrook, BC V1C 2M8. For questions, contact Melissa Wilhelm.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cranbrook in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Wilhelm at (250) 489-0265. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fees for Services: 25, Qualifications and Experience: 25, References: 25, Operational Plan: 20, Quality of Equipment: 5" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cranbrook?
All active and historical solicitations from City of Cranbrook are tracked and searchable. As a city agency, City of Cranbrook regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Summary Form of Proposal. Review the full document from City of Cranbrook for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cranbrook, BC. The total projected area is 26023 sq ft. Review the full solicitation for detailed scope requirements.