City of Cranbrook - 2026/2027 Hired Equipment Registration - Snow Events and Projects
City of CranbrookCity · Cranbrook, BC- Due
- Oct 16, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Melissa Wilhelm
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Summary
The City of Cranbrook invites annual submissions from interested contractors to register for the Hired Equipment List to supplement the City's equipment fleet and ensure fair distribution of work on municipal projects, with primary usage occurring during major snow events.
Contractors must provide commercial general liability insurance of $2,000,000 naming the City as additional insured, automobile liability insurance, a valid WorkSafe BC clearance letter, and a City of Cranbrook or Cranbrook/Kimberley Intercommunity business license. Rates are based on the B.C. Road Builders Association annual Blue Book, set at a standard rate of $163.30/hr for a 12 cubic yard load, plus monthly provincial fuel price adjustments. Submissions are due by October 16, 2026 at 4:30 pm local time, submitted via email or delivered to City Hall.
REQUIRED ATTACHMENTS
5- Hired Equipment Registration Form
- Hired Equipment Listing (Page 4)
- Insurance certificates
- WorkSafe BC number or clearance letter
- City of Cranbrook or Cranbrook/Kimberley Intercommunity business license number
- Submit to
- [email protected]
- Scope location
- Cranbrook, BC
Questions about this BID
How do I respond to this Bid from City of Cranbrook?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Melissa Wilhelm.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cranbrook in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Wilhelm. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Cranbrook?
All active and historical solicitations from City of Cranbrook are tracked and searchable. As a city agency, City of Cranbrook regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Hired Equipment Registration Form, Hired Equipment Listing (Page 4), insurance certificates, WorkSafe BC number or clearance letter, City of Cranbrook or Cranbrook/Kimberley Intercommunity business li. Review the full document from City of Cranbrook for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cranbrook, BC. Review the full solicitation for detailed scope requirements.