City of Coral Springs Undercover Vehicle Rental Services RFP 26-C-141 - S.E. Florida Governmental Purchasing Cooperative Group
Coral Springs Charter SchoolSchool · CORAL SPRINGS, FL- Due
- Apr 8, 2026
- Deadline passed
- Posted
- Mar 11, 2026
- Contract term
- 2 years
- Primary contact
- Ryan Hinsz
- (954) 344-2361
The 30-second brief
The City of Coral Springs, FL is soliciting competitive sealed proposals for undercover vehicle rental services on behalf of the Southeast Florida Governmental Purchasing Cooperative Group under RFP No. 26-C-141. The project work includes a comprehensive vehicle rental program featuring a wide selection of vehicles, routine maintenance, roadside assistance, temporary vehicle replacements, and vehicle exchanges across South Florida locations. Vendors must provide at least 3,000 miles per month per vehicle and accommodate short-term rentals and vehicle modifications. Proposals are due by 2:00 pm on Wednesday, April 8, 2026, via the City's eProcurement Portal at https://procurement.opengov.com/portal/coralsprings or physically delivered to City Hall, 9500 West Sample Road, Coral Springs, FL 33065. Questions are due by March 20, 2026. The initial contract term is two years with options to renew for two additional two-year periods.
Class II (midsize sedans, Small SUVs), Class III (full size sedans, Midsize SUVs, Minivans, Reg size pickups), Class IV (large sedans, Large pickups, Large SUVs), Class V (premium vehicles), Vehicle maintenance and roadside service, Mileage allowance of at least 3, 000 miles per month, Vehicle exchange and replacement services
Scope of Services Proposed (0-30 points), Firm Qualifications (0-40 points), Experience and References (0-10 points), Price Proposal (0-15 points), Local Preference (0-5 points)
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Summary
The City of Coral Springs, FL is soliciting competitive sealed proposals for undercover vehicle rental services on behalf of the Southeast Florida Governmental Purchasing Cooperative Group under RFP No. 26-C-141.
The project work includes a comprehensive vehicle rental program featuring a wide selection of vehicles, routine maintenance, roadside assistance, temporary vehicle replacements, and vehicle exchanges across South Florida locations. Vendors must provide at least 3,000 miles per month per vehicle and accommodate short-term rentals and vehicle modifications. Proposals are due by 2:00 pm on Wednesday, April 8, 2026, via the City's eProcurement Portal at https://procurement.opengov.com/portal/coralsprings or physically delivered to City Hall, 9500 West Sample Road, Coral Springs, FL 33065. Questions are due by March 20, 2026. The initial contract term is two years with options to renew for two additional two-year periods.
EVALUATION CRITERIA
5- Scope of Services Proposed (0-30 points)
- Firm Qualifications (0-40 points)
- Experience and References (0-10 points)
- Price Proposal (0-15 points)
- Local Preference (0-5 points)
REQUIRED DELIVERABLES
Class II (midsize sedans, Small SUVs), Class III (full size sedans, Midsize SUVs, Minivans, Reg size pickups), Class IV (large sedans, Large pickups, Large SUVs), Class V (premium vehicles), Vehicle maintenance and roadside service, Mileage allowance of at least 3, 000 miles per month, Vehicle exchange and replacement services
REQUIRED ATTACHMENTS
15- Proposal
- Offeror's Certification
- Certified Resolution
- Non-Collusive Affidavit
- Offeror’s Foreign (Non-Florida) Corporate Statement
- Qualification Statement
- Vendor Reference Verification Form
- Drug-Free Workplace Certification
- Certification Pursuant to F.S. 287.135
- Affidavit of Compliance with Foreign Entity of Laws
- Trade Secret Affidavit
- Local Preference Affidavit
- Certificate(s) of Insurance
- Proof of E-Verify Registration
- Copy of Current Professional License(s)
- Submit to
- https://procurement.opengov.com/portal/coralsprings
- Duration
- 72 months
- Scope location
- Coral Springs, FL
- Reported agency
- City of Coral Springs
Questions about this RFP
How do I respond to this RFP from Coral Springs Charter School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/coralsprings. For questions, contact Ryan Hinsz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Coral Springs Charter School in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Hinsz at (954) 344-2361. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Class II (midsize sedans, Small SUVs), Class III (full size sedans, Midsize SUVs, Minivans, Reg size pickups), Class IV (large sedans, Large pickups, Large SUVs), Class V (premium vehicles), Vehicle maintenance and roadside service, Mileage allowance of at least 3, 000 miles per month, Vehicle excha. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope of Services Proposed (0-30 points), Firm Qualifications (0-40 points), Experience and References (0-10 points), Price Proposal (0-15 points), Local Preference (0-5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Coral Springs Charter School?
All active and historical solicitations from Coral Springs Charter School are tracked and searchable. As a school agency, Coral Springs Charter School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, Offeror's Certification, Certified Resolution, Non-Collusive Affidavit, Offeror’s Foreign (Non-Florida) Corporate Statement, Qualification Statement, Vendor Reference Verification Form, Drug. Review the full document from Coral Springs Charter School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coral Springs, FL. Review the full solicitation for detailed scope requirements.