City of Conroe - Heavy Equipment Services & Repair - RFP # 1105-2026 (2026)
City of ConroeCity · Conroe, TX- Due
- Nov 5, 2026
- 7 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Erik Metzger
- (936) 522-3832
The 30-second brief
The City of Conroe, TX is seeking qualified vendors to provide comprehensive heavy equipment services and repair. The selected vendor will be responsible for the maintenance, repair, and servicing of various types of heavy equipment owned by the City, including backhoes, bulldozers, excavators, graders, loaders, and other specialized machinery. Services include mechanical, electrical, and hydraulic diagnosis and repair, engine and transmission replacement, welding, fabrication, and 24-hour emergency response. The submission deadline is November 5, 2026, at 1:00 pm through OpenGov Procurement. Vendors must maintain general liability insurance with a minimum coverage of $1,000,000 per occurrence and provide at least three references.
Disassemble & Inspection Fee, Parts Markup %, Labor Rate in Field or at City Facility, Labor Rate at Vendor's Facility, Travel Time Labor Rate, Diagnostic Fees, Shop Supplies Fee, Fuel Surcharge, Miscellaneous
Price (50%), Experience and Qualifications (20%), Service Capabilities and Response Times (20%), References and Past Performance (10%)
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Summary
The City of Conroe, TX is seeking qualified vendors to provide comprehensive heavy equipment services and repair.
The selected vendor will be responsible for the maintenance, repair, and servicing of various types of heavy equipment owned by the City, including backhoes, bulldozers, excavators, graders, loaders, and other specialized machinery. Services include mechanical, electrical, and hydraulic diagnosis and repair, engine and transmission replacement, welding, fabrication, and 24-hour emergency response. The submission deadline is November 5, 2026, at 1:00 pm through OpenGov Procurement. Vendors must maintain general liability insurance with a minimum coverage of $1,000,000 per occurrence and provide at least three references.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Disassemble & Inspection Fee
- Parts Markup %
- Labor Rate in Field or at City Facility
- Labor Rate at Vendor's Facility
- Travel Time Labor Rate
- Diagnostic Fees
- Shop Supplies Fee
- Fuel Surcharge
- Miscellaneous
REQUIRED ATTACHMENTS
9- Certificate of Insurance
- Signed Addendums
- Form 1295
- Agreement and Certification
- VetHUB Certification or memo
- Sam.Gov Status
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Certification of authorization
REQUIRED STAFFING
3- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Duration
- 60 months
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Erik Metzger.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erik Metzger at (936) 522-3832. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor Rate in Field or at City Facility, Labor Rate at Vendor's Facility, Travel Time Labor Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Disassemble & Inspection Fee, Parts Markup %, Labor Rate in Field or at City Facility, Labor Rate at Vendor's Facility, Travel Time Labor Rate, Diagnostic Fees, Shop Supplies Fee, Fuel Surcharge, Miscellaneous. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50%), Experience and Qualifications (20%), Service Capabilities and Response Times (20%), References and Past Performance (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Signed Addendums, Form 1295, Agreement and Certification, VetHUB Certification or memo, Sam.Gov Status, Acknowledgement of Terms & Conditions, Acknowledgement of Respondent,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.