City of Conroe - Light Duty Vehicles, IFB 1030-2025 (2025)
City of ConroeCity · Conroe, TX- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Oct 14, 2025
- Contract term
- 1 year
- Primary contact
- Teri-Lynn Hatch
- (936) 522-3829
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THE 30-SECOND BRIEF
The City of Conroe is soliciting sealed bids (IFB #1030-2025) for light-duty vehicles and associated equipment for various municipal departments. The scope includes trucks, cutaway chassis, trailers, flatbeds, utility beds with cranes, and transit buses featuring specific configurations such as Chevy 4500 and C-1500/C-2500 models, towing packages, 7-wire harnesses, gasoline engines, and specialized utility bodies. Bids are due by November 20, 2025, at 2:00 PM, with submission accepted electronically via the OpenGov Procurement Portal or in triplicate at the City of Conroe Purchasing Department, 401 Sgt. Ed Holcomb Blvd. S., Conroe, TX 77304. Evaluation will be based on low bid price (70 points) and best delivery time (30 points), requiring a 10% bid bond and compliance with Texas state purchasing requirements.
2025-2026 Chevy 4500 Single Door Cutaway Chassis, 2025-2026 C-1500 Crew Cab, 2025-2026 C-2500 Extended Cab, 8.5' x 20' Enclosed Trailer, 7' x 14' x 2' Bumper Pull Trailer, C4500 with Bucket, C1500 Extended Cab 4X4, C-3500 Crew Cab with utility bed, Two-Ton Single Cab Truck with utility for a bucket, Two Ton Crew Cab with utility bed for a crane, One Ton Flat Bed with Knapheide Gooseneck Platform
Low Bid Price 70 Points, Best Delivery 30 Points
SUMMARY
The City of Conroe is soliciting sealed bids (IFB #1030-2025) for light-duty vehicles and associated equipment for various municipal departments.
The scope includes trucks, cutaway chassis, trailers, flatbeds, utility beds with cranes, and transit buses featuring specific configurations such as Chevy 4500 and C-1500/C-2500 models, towing packages, 7-wire harnesses, gasoline engines, and specialized utility bodies. Bids are due by November 20, 2025, at 2:00 PM, with submission accepted electronically via the OpenGov Procurement Portal or in triplicate at the City of Conroe Purchasing Department, 401 Sgt. Ed Holcomb Blvd. S., Conroe, TX 77304. Evaluation will be based on low bid price (70 points) and best delivery time (30 points), requiring a 10% bid bond and compliance with Texas state purchasing requirements.
EVALUATION CRITERIA
Low Bid Price 70 Points, Best Delivery 30 Points
REQUIRED DELIVERABLES
11- 2025-2026 Chevy 4500 Single Door Cutaway Chassis
- 2025-2026 C-1500 Crew Cab
- 2025-2026 C-2500 Extended Cab
- 8.5' x 20' Enclosed Trailer
- 7' x 14' x 2' Bumper Pull Trailer
- C4500 with Bucket
- C1500 Extended Cab 4X4
- C-3500 Crew Cab with utility bed
- Two-Ton Single Cab Truck with utility for a bucket
- Two Ton Crew Cab with utility bed for a crane
- One Ton Flat Bed with Knapheide Gooseneck Platform
REQUIRED ATTACHMENTS
14- Cover Letter
- Acceptance of Conditions
- Company Background
- Experience of Key Personnel
- References
- List of Ongoing and Completed Projects
- Copies of Insurance Certifications
- Form 1295
- HUB Certification or Memo
- SAM.gov Status
- Signed Addendums
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Bid Bond
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this Bid from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Teri-Lynn Hatch.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teri-Lynn Hatch at (936) 522-3829. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2025-2026 Chevy 4500 Single Door Cutaway Chassis, 2025-2026 C-1500 Crew Cab, 2025-2026 C-2500 Extended Cab, 8.5' x 20' Enclosed Trailer, 7' x 14' x 2' Bumper Pull Trailer, C4500 with Bucket, C1500 Extended Cab 4X4, C-3500 Crew Cab with utility bed, Two-Ton Single Cab Truck with utility for a bucket,. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Low Bid Price 70 Points, Best Delivery 30 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Acceptance of Conditions, Company Background, Experience of Key Personnel, References, List of Ongoing and Completed Projects, Copies of Insurance Certifications, Form 1295, HUB Certific. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.