City of Conroe Balloon Décor Services RFP #1120-2025 - 2025
City of ConroeCity · Conroe, TX- Due
- Dec 4, 2025
- Deadline passed
- Posted
- Nov 5, 2025
- Primary contact
- Mike Cantu
- (936) 522-3903
Know who Conroe buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Conroe is soliciting proposals for professional balloon décor services for multiple public events including the Tree Lighting Ceremony, Dance Recitals, Donuts with Santa, Daddy Daughter Dance, and KidzFest. The scope includes design consultation, setup, delivery, on-site installation, and post-event removal of balloon arches, columns, garlands, table centerpieces, and themed installations. Vendors must meet event safety and environmental standards, provide proof of insurance and applicable licenses, and supply five references for similar projects. Responses are due by December 4, 2025, through the OpenGov portal.
Design proposal with visuals and material list, Finalized installation plan and schedule, On-site installation and removal, Post-event cleanup
Creativity and quality of proposed designs, Relevant experience and portfolio, Cost and value of services, Ability to meet deadlines and event requirements, Previous Satisfactory Vendor with the City of Conroe
SUMMARY
The City of Conroe is soliciting proposals for professional balloon décor services for multiple public events including the Tree Lighting Ceremony, Dance Recitals, Donuts with Santa, Daddy Daughter Dance, and KidzFest.
The scope includes design consultation, setup, delivery, on-site installation, and post-event removal of balloon arches, columns, garlands, table centerpieces, and themed installations. Vendors must meet event safety and environmental standards, provide proof of insurance and applicable licenses, and supply five references for similar projects. Responses are due by December 4, 2025, through the OpenGov portal.
EVALUATION CRITERIA
5- Creativity and quality of proposed designs
- Relevant experience and portfolio
- Cost and value of services
- Ability to meet deadlines and event requirements
- Previous Satisfactory Vendor with the City of Conroe
REQUIRED DELIVERABLES
4- Design proposal with visuals and material list
- Finalized installation plan and schedule
- On-site installation and removal
- Post-event cleanup
REQUIRED ATTACHMENTS
6- Certificate of Insurance
- Signed Addendums
- Form 1295
- Acknowledgement of Terms & Conditions
- HUB Certification memo or form
- Sam.Gov Status
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Mike Cantu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Cantu at (936) 522-3903. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design proposal with visuals and material list, Finalized installation plan and schedule, On-site installation and removal, Post-event cleanup. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Creativity and quality of proposed designs, Relevant experience and portfolio, Cost and value of services, Ability to meet deadlines and event requirements, Previous Satisfactory Vendor with the City..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Signed Addendums, Form 1295, Acknowledgement of Terms & Conditions, HUB Certification memo or form, Sam.Gov Status. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.