City of Conroe Senior Program Catering Services RFP # 2025-1125 PARKS - 2025
City of ConroeCity · Conroe, TX- Due
- Dec 31, 2025
- Deadline passed
- Posted
- Dec 10, 2025
- Contract term
- 1 year
- Primary contact
- Amanda Abadnek
- (936) 522-3952
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THE 30-SECOND BRIEF
The City of Conroe is seeking proposals from qualified and experienced catering vendors to provide nutritious, high-quality lunch meals, soup days, cold salads, casserole meals, specialty meals, senior favorites, desserts, and special event meals like a Thanksgiving Feast, Christmas Brunch, and Spring Luncheon for participants in the City's Senior Program. Vendors must deliver daily by 10:30 AM to the Conroe Senior Center located at 1202 Candy Cane Lane, Conroe, TX 77301, utilizing Cambro containers or equivalent insulated carriers for family-style service. The contract includes an initial one-year term with options for four additional one-year renewal periods. Proposals are due by December 31, 2025, at 2:00 PM, with a notice of interest deadline on December 22, 2025. Requirements include food-handling certifications, worker's compensation, general liability insurance, references, Sam.Gov status, W-9, and financial statements.
Five weekly lunch meals, Three annual special-event meals (Thanksgiving Feast, Christmas Brunch, Spring Luncheon), Dessert options, Packaging
SUMMARY
The City of Conroe is seeking proposals from qualified and experienced catering vendors to provide nutritious, high-quality lunch meals, soup days, cold salads, casserole meals, specialty meals, senior favorites, desserts, and special event meals like a Thanksgiving Feast, Christmas Brunch, and Spring Luncheon for participants in the City's Senior Program.
Vendors must deliver daily by 10:30 AM to the Conroe Senior Center located at 1202 Candy Cane Lane, Conroe, TX 77301, utilizing Cambro containers or equivalent insulated carriers for family-style service. The contract includes an initial one-year term with options for four additional one-year renewal periods. Proposals are due by December 31, 2025, at 2:00 PM, with a notice of interest deadline on December 22, 2025. Requirements include food-handling certifications, worker's compensation, general liability insurance, references, Sam.Gov status, W-9, and financial statements.
REQUIRED DELIVERABLES
4- Five weekly lunch meals
- Three annual special-event meals (Thanksgiving Feast, Christmas Brunch, Spring Luncheon)
- Dessert options
- Packaging
REQUIRED ATTACHMENTS
8- Certificate of Insurance
- Signed Addendums
- Form 1295
- Food Handling Certifications/Licensing
- Sample Menu for January 2026
- W-9 Form
- Financial Statement
- References
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Duration
- 12 months
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Amanda Abadnek.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Abadnek at (936) 522-3952. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Five weekly lunch meals, Three annual special-event meals (Thanksgiving Feast, Christmas Brunch, Spring Luncheon), Dessert options, Packaging. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Signed Addendums, Form 1295, Food Handling Certifications/Licensing, Sample Menu for January 2026, W-9 Form, Financial Statement, References. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.