City of Conroe Music Bands - Free Concert Series RFP # 1106PARD-2025
City of ConroeCity · Conroe, TX- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Contract term
- 1 year
- Primary contact
- Mike Cantu
- (936) 522-3903
Know who Conroe buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
See who you're up againstSet up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Conroe Parks and Recreation Department invites proposals from professional music bands to provide live entertainment for the Thursday Free Concert Series for the Community. The city seeks talented bands and performers covering a diverse range of genres, including country, classic rock, pop, and Motown, with specific cover styles modeled after artists like George Strait, Garth Brooks, Luke Bryan, Kenny Chesney, and the Beatles. Concerts are held on Thursday evenings, six times per year, from April to September at Heritage Place located at 500 Metcalf St. in Downtown Conroe, TX. Estimated attendance per concert ranges from 400 to 1,000 attendees, with events running from 7:00 pm to 8:30 pm. Vendors must supply their own instruments, equipment, and setup crew, while sound and lighting are handled by the City. Proposals are due by November 6, 2025, and must be submitted electronically through the OpenGov Procurement Portal. The contract term is valid for one year with a one-year renewal option, and awards are based on low bid pricing.
Price per event including set-up and tear-down
Low bid pricing
SUMMARY
The City of Conroe Parks and Recreation Department invites proposals from professional music bands to provide live entertainment for the Thursday Free Concert Series for the Community.
The city seeks talented bands and performers covering a diverse range of genres, including country, classic rock, pop, and Motown, with specific cover styles modeled after artists like George Strait, Garth Brooks, Luke Bryan, Kenny Chesney, and the Beatles. Concerts are held on Thursday evenings, six times per year, from April to September at Heritage Place located at 500 Metcalf St. in Downtown Conroe, TX. Estimated attendance per concert ranges from 400 to 1,000 attendees, with events running from 7:00 pm to 8:30 pm. Vendors must supply their own instruments, equipment, and setup crew, while sound and lighting are handled by the City. Proposals are due by November 6, 2025, and must be submitted electronically through the OpenGov Procurement Portal. The contract term is valid for one year with a one-year renewal option, and awards are based on low bid pricing.
EVALUATION CRITERIA
Low bid pricing
REQUIRED DELIVERABLES
Price per event including set-up and tear-down
REQUIRED ATTACHMENTS
8- Insurance Form
- Company Background
- References
- Certificate of Insurance
- Signed Addendums
- Agreement and Certification
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Mike Cantu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Cantu at (936) 522-3903. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price per event including set-up and tear-down. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Low bid pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance Form, Company Background, References, Certificate of Insurance, Signed Addendums, Agreement and Certification, Acknowledgement of Terms & Conditions, Acknowledgement of Respondent. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.