City of Clermont - Justification of Sole Source Acquisition from Center for Public Safety Excellence - RFI 27-008
City of ClermontCity · Clermont, FL- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Primary contact
- Rick Casler
- (352) 801-1248
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Summary
The City of Clermont is issuing a Request for Information (RFI 27-008) regarding a sole source acquisition for fire department accreditation services from the Center for Public Safety Excellence (CPSE), including Commission on Fire Accreditation International (CFAI), IAFC, and ICMA accreditation services.
This RFI is published to verify whether specifications for these fire and emergency services accreditation and self-assessment model services can be met by more than one company, with an estimated annual expenditure of $19,000.00. Vendors disagreeing with the sole source justification may submit information demonstrating the ability to provide equivalent products or services prior to the submission deadline. Responses are due by October 20, 2026, at 3:00 pm, with a question deadline of October 20, 2026, at 12:00 pm. Submissions must be delivered electronically via the OpenGov e-Procurement Portal or hardcopy to the City of Clermont Procurement Services Department at 685 W. Montrose Street, Clermont, FL 34711.
REQUIRED ATTACHMENTS
4- Vendor Information
- OpenGov Vendor Registration
- Sole Source Letter
- W-9 form
- Submit to
- https://procurement.opengov.com/portal/clermontfl
- Scope location
- Clermont, FL
Questions about this RFI
How do I respond to this RFI from City of Clermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/clermontfl. For questions, contact Rick Casler.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Clermont in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rick Casler at (352) 801-1248. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Clermont?
All active and historical solicitations from City of Clermont are tracked and searchable. As a city agency, City of Clermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information, OpenGov Vendor Registration, Sole Source Letter, W-9 form. Review the full document from City of Clermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clermont, FL. Review the full solicitation for detailed scope requirements.