City of Charlottesville Portable Toilet Rental and Services RFP 27-50 (2026)
City of CharlottesvilleCity · Charlottesville, VA- Due
- Nov 23, 2026
- 15 days left
- Posted
- Oct 30, 2026
- Contract term
- 1 year
- Primary contact
- Clifton Dooms
- (434) 989-9380
The 30-second brief
The City of Charlottesville is soliciting sealed proposals for the rental of portable toilets of various sizes and the provision of maintenance services on an as-needed basis. The work includes portable toilet rentals, associated items for rent such as foot pedal handwashing stations, and maintenance practices including toilet pumping, cleaning and disinfecting, and chemical replacement. The initial contract term is for one year with up to four additional one-year renewal options. Proposals are due by November 23, 2026, at 2:00 pm, and must be submitted electronically through the City's OpenGov Procurement portal. All inquiries must be submitted in writing through the portal no fewer than five work days prior to the due date.
Rental of portable toilets of various sizes, Portable toilet maintenance services, Associated items for rent including foot pedal handwashing stations
Qualifications and Experience (40%), Specific Plans or Methodology (30%), Price (30%)
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Summary
The City of Charlottesville is soliciting sealed proposals for the rental of portable toilets of various sizes and the provision of maintenance services on an as-needed basis.
The work includes portable toilet rentals, associated items for rent such as foot pedal handwashing stations, and maintenance practices including toilet pumping, cleaning and disinfecting, and chemical replacement. The initial contract term is for one year with up to four additional one-year renewal options. Proposals are due by November 23, 2026, at 2:00 pm, and must be submitted electronically through the City's OpenGov Procurement portal. All inquiries must be submitted in writing through the portal no fewer than five work days prior to the due date.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Rental of portable toilets of various sizes
- Portable toilet maintenance services
- Associated items for rent including foot pedal handwashing stations
REQUIRED ATTACHMENTS
5- Redacted Copy
- References
- State Corporation Commission (SCC) identification number or statement
- Certification of No Collusion
- Proprietary/Confidential Information Identification
- Submit to
- https://procurement.opengov.com/portal/charlottesville
- Duration
- 60 months
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/charlottesville. For questions, contact Clifton Dooms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clifton Dooms at (434) 989-9380. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Rental of portable toilets of various sizes, Portable toilet maintenance services, Associated items for rent including foot pedal handwashing stations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (40%), Specific Plans or Methodology (30%), Price (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Redacted Copy, references, State Corporation Commission (SCC) identification number or statement, Certification of No Collusion, Proprietary/Confidential Information Identification. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.