City of Charlottesville - JMRL Central Library A&E Services RFP 27-42 (2026)
City of CharlottesvilleCity · Charlottesville, VA- Due
- Dec 11, 2026
- 56 days left
- Posted
- Oct 8, 2026
- Primary contact
- Leslie Burns
- (434) 995-8052
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THE 30-SECOND BRIEF
The City of Charlottesville's Capital Development Division is requesting proposals for architectural and engineering services, design, planning, and construction administration for the renovation of the JMRL Central Library facility located at 201 E Market St, Charlottesville, VA 22902. The scope includes architectural design, mechanical, electrical, plumbing (MEP) modernization, structural engineering, civil engineering, fire safety, communications and security systems, hazardous material abatement planning, interior and graphic design, and LEED certification. The project aims to modernize aging infrastructure, optimize interior spaces, and respect the historic fabric of the 1904 building. Proposals are due by December 11, 2026, at 2:00 pm. A non-mandatory pre-proposal conference is scheduled for October 26, 2026, at 1:30 pm at the JMRL Central Library.
Drawings in PDF format in US National CAD Standard (NCS) Format, Specification sections in CSI format in PDF format, Drawings & specifications stamped and sealed for bidding & permitting, Complete list in Excel format of all equipment loaded into the BIM model including ID number and location
Methodology (40%), Qualifications and Experience (40%), Strength of Overall Proposal (20%)
SUMMARY
The City of Charlottesville's Capital Development Division is requesting proposals for architectural and engineering services, design, planning, and construction administration for the renovation of the JMRL Central Library facility located at 201 E Market St, Charlottesville, VA 22902.
The scope includes architectural design, mechanical, electrical, plumbing (MEP) modernization, structural engineering, civil engineering, fire safety, communications and security systems, hazardous material abatement planning, interior and graphic design, and LEED certification. The project aims to modernize aging infrastructure, optimize interior spaces, and respect the historic fabric of the 1904 building. Proposals are due by December 11, 2026, at 2:00 pm. A non-mandatory pre-proposal conference is scheduled for October 26, 2026, at 1:30 pm at the JMRL Central Library.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Drawings in PDF format in US National CAD Standard (NCS) Format, Specification sections in CSI format in PDF format, Drawings & specifications stamped and sealed for bidding & permitting, Complete list in Excel format of all equipment loaded into the BIM model including ID number and location
REQUIRED ATTACHMENTS
Certification of No Collusion, Proprietary/Confidential Information Identification
- Submit to
- https://procurement.opengov.com/portal/charlottesville
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/charlottesville. For questions, contact Leslie Burns.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Burns at (434) 995-8052. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Drawings in PDF format in US National CAD Standard (NCS) Format, Specification sections in CSI format in PDF format, Drawings & specifications stamped and sealed for bidding & permitting, Complete list in Excel format of all equipment loaded into the BIM model including ID number and location. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Methodology (40%), Qualifications and Experience (40%), Strength of Overall Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of No Collusion, Proprietary/Confidential Information Identification. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.